Is there a way to have both design and engineering sprints within the same project?

[Pablo Sergio Guevara Herrera]

Hello! I am a PM working with the design and engineering teams for our company. We've moved from using ClubHouse to Jira a few months ago. We've had the design and engineering separated into two different projects in Clubhouse and was working well with the only downside being that the projects could not share a common backlog and roadmap. My design lead has suggested that we have two projects in Jira; one for engineering and the other for design. However I'd like to know if someone has a better approach? Thanks!

[Fabian Lim]

Hi @Pablo Sergio Guevara Herrera

Yes, you can have multiple sprint boards in jira within the same project.

Once you have a jira software project, you can add another board to it with a specific filter.

Now, you will need a category/field in the issues that would differentiate between the two teams. In our case we use a select field worksteam which teams need to select to show in the correct board.

I hope this gives you some ideas.

[Danno]

I like Fabian's approach as well. @Fabian Lim, can you elaborate more on using the custom field to select the board? I've used Components for this same purpose but your approach sounds like it solves a problem I have where people inadvertently create tasks in the wrong project and/or board.

[Fabian Lim]

Here is the customfield which is a select field:

And this is how you would set your board filter:

Each board needs to have the workstream specified.  

[Danno]

@Fabian Limthanks for the quick reply. I was thinking you were using that field in some sort of automation operation to force a new issue into the correct project and workflow. I kind of misread what you meant by workstream.

[Danno]

So I'll chime in here on this subject since I do this very thing in my organization. I believe the best way to do this would be a Scrum of scrums board or even a project. Then modify the filter to show what you want to see.

For example, I would use a filter for the engineering project board that uses parentEpic in (epic-1, epic-2,...) in the filter and do the same for the design project board. You could do this in the same project with two different boards as well. Whichever way you go, I would create a sprint for the Design and one for the Engineering and then have your mainboard filter be filter 1 OR filter 2.

If this sounds confusing, let me know and I'll put together some slides and a better explanation.

[Pablo Sergio Guevara Herrera]

I get the main idea but some slides would be helpful :)

[Danno]

Let me know if you can access this Confluence page I created to give you a guide.

More than one sprint in a project 

[Jyotsna Vairagkar]

Hello Danno, I am facing a similar challenge of organising the design and engineering work. Although I get the basic idea of what you explained but I would love to see the slides you've put together to demo it. I clicked on the link you've shared in the past but couldn't find anything there. Any chance if you could share it again? TIA.

[Danno]

@Jyotsna Vairagkarplease try the link again. I think I inadvertently locked out that page. Also after rereading it I think you might have more questions.🤔

[Anita Kalmane]

The answer depends on how you're working together with the designers. Are they part of your teams? Are they working on the sprints together? Or is it more waterfall and you need design before starting the implementation? 

[Pablo Sergio Guevara Herrera]

Hi! Currently it is more waterfall in nature and we want to shift away from that but need some transitioning before we do that. So short answer is waterfall and need design before starting the implementation.

[Brands For less Dubai]

So I'll chime in here on this subject since I do this very thing in my organization. I believe the best way to do this would be a Scrum of scrums board or even a project. Then modify the filter to show what you want to see.