JPsync – The Smart Way to Track Time in Jira and Sync with Personio

[Anastasiia Galchenko]

Everything started from the challenge of time tracking in our agile team.

Daily tasks, meetings, and in-depth research are all part of a development team's routine. The focus is on driving projects forward and delivering results. But by the end of the workday, one often annoying task emerges: time tracking.

This becomes especially time-consuming in companies that use multiple tools. Employees are forced to enter their working hours twice – for example, once in Jira for project management and again in Personio for HR purposes. This approach not only leads to duplicate work but also increases the risk of errors and lack of clarity.

This is where JPsync Time Tracking & Personio Connector for Jira comes in: our innovative Jira add-on seamlessly connects project time tracking in Jira with working time records in Personio – solving a problem that many companies face.

What is JPsync?

If your team is using Jira for project work and Personio for HR and payroll management JPsync makes your life a lot easier.

JPsync is a cloud-based time tracking solution for Jira that automatically syncs work hours to Personio. It's designed for teams who want to:

• Track work time directly in Jira (without any additional tools)

• Ensure accurate time logs are pushed to Personio

• Generate clear and structured project reports

• Support HR with insights into tracked and untracked hours

JPsync is built on Atlassian Forge, leveraging Atlassian’s robust security model to ensure enterprise-grade protection. All data is securely stored within Atlassian’s infrastructure, with no external data hosting involved. Additionally, Personio credentials are never stored; authentication is handled through a secure API token with granular user permission management, ensuring that access is both safe and controlled.

Core Features at a Glance

Time Tracking

• Log time directly on Jira issues (via JPsync time log field).

• Use the JPsync Calendar View to visualize and adjust your weekly work time .

• Add custom comments  (like "Home Office" or "Client X") to entries for internal transparency.

Two-Way Sync with Personio

• JPsync reads Personio employee IDs and user mappings automatically.

• Once time is logged and optionally approved, it is pushed directly to Personio via API.

• Optionally restrict sync to working days, approved worklogs only, or include custom attributes (e.g. remote work).

Reports & Project Overview

• Get real-time project summaries of all worklogs submitted to a specific Jira project or by a project team.

• Filter by date, person, work type, or client account.

• Export reports to Excel or CSV for billing or analysis.

Client & Budget Center Management

• Set up client-specific accounts or internal cost centers.

• Assign worklogs to accounts via custom fields or automation.

• Use this for internal chargebacks, client billing, or cost reporting.

HR Support Dashboard

• Monthly Tracked vs. Missing Hours overview per user.

• View deviations from expected hours based on user-specific calendars.

• HR can easily follow up only with employees who missed entries, saving tons of admin time.

Custom Work Calendars

• Define company-wide holidays, national holidays, and employee-specific work schedules (e.g. part-time, remote, parental leave).

• JPsync validates tracked time based on these rules and marks invalid entries.

• Personio sync takes those into account automatically.

Who is JPsync for?

• Project managers who need clear visibility into their teams’ time

• HR teams who want to reduce the effort of tracking missing hours

• Team leads and employees who want a fast and intuitive way to log time

• Companies already using Personio as their HR platform

Check it out on the Atlassian Marketplace to learn more.

Let us know your feedback, ask questions, or share how you’re handling time tracking today — we’d love to connect!