Advise on event registration in confluence

[mario witdoek]

Hi community,

we are rather new to confluence, hence my question to the community: we need to register manually events that occur, like a logbook (date & time - event title - event description). By preference something that we can refer to in Jira and Confluence.

What is proper way to do this?

TIA

Mario

[Nic Brough -Adaptavist- · Accepted solution]

Welcome to the Community!

Confluence is more of a wiki documentation system than a tracker.  Without trying to do anything clever, most people would probably just write a page for each event, probably creating a template so that people are encouraged to use the same format for each, and having a standard naming scheme. 

Our own events team do that using a page name standard of date (a sensible one, not an American date, so it can be sorted properly) and name of event.  

But for planning and tracking the event, they use Jira, doing things like travel planning for each speaker/attendee we're sending, gathering materials, telling marketing and so-on.  We've also automated large swathes of it, with sub-tasks being created for each person who might need to travel, and the main "event" issue creates the skeleton of the Confluence page for the event as well.   Obviously, the Jira records are reported on in the event documentation in Confluence, with the jira macro being used a lot, and things going into Team Calendars.

But there's no "proper" way to do this.  You should do what works best for your people! If a free-form doc, maybe with some standard shape is enough for you, then I'd just create a template and ask people to use it for documenting your events.  If you need lots of people to do or be aware of different things for the event, I'd move to an issue tracker, and use Confluence to document it and report on the issues/tasks being done