Allowing Users to Check Out/In Equipment

[Najee Ali]

I am a complete newbie to creating things in Confluence/Jira.

I have been assigned a project to track the inventory in our equipment closet with a check in/out system.

I am thinking of a Check Out/In page that is linked to a table with the inventory numbers. 

Checking in would add 1 to an item's amount, and checkout out would subtract 1 from an item's amount.

What would be the best way to go about this task?

Thanks for your help in advance!

[Daniel Fietta]

Hey there,

To me, this looks like a typical asset management use case for Jira. Are you tied to a Confluence page or can you also set this up in Jira and just display the items and inventory amount from the Jira issues on a Confluence page.

Very high-level description of a possible solution: Depending on your requirements, your closet and/or inventory would be assets tracked as Jira issues. They include a custom field where you track the available amount/numbers. Check-in/check-out would be workflow transitions that change the amount.

To make this easier and prettier, you can try out an asset management add-on from the Atlassian Marketplace for free, e.g. one of our apps: STAGIL Assets 

Hope this helps,
Daniel
STAGIL 

[Najee Ali]

Hi Daniel,

Thanks for such a quick answer!

I don't think I have to be tied to a Confluence page.

Is there a tutorial for displaying the items and inventory amounts from the Jira issues on a Confluence page?

Najee

[Daniel Fietta]

Hi Najee,

It depends on what exactly you would like to see on your page. You could use the native Confluence "Jira Issues Macro" to display Jira issues on a Confluence page. Here is the documentation for that: https://confluence.atlassian.com/doc/jira-issues-macro-139380.html

If this does not suffice, you can search for other Confluence macros that have more configuration options in the Atlassian Marketplace, e.g.: https://marketplace.atlassian.com/search?product=confluence&query=jira%20issues

Best,
Daniel

[Davin Studer]

We track our assets in Jira. Each asset is its own Jira issue. If people are checking out assets you could have a workflow transition that changes the status to checked-out or checked-in. From there it would be pretty easy to create a JQL query to show how many of asset type X are checked-in / checked-out. You could also set to a transition screen to require you to put in the person it is checked out to when it is transitioned to checked-out.