Project Management with multiple BUs

[Berniss Chow]

• Projects
  • BU 1
    • Requirements
    • Projects
      • Project 1
        • Requirements
        • Design
        • Development
        • Test
        • Release
        • Others
      • Project 2
    • Others
  • BU 2
  • Tech Projects

The above is what the page hierarchy looks like. 

The idea is to have project overview and updates at the BU level (BU page overview) and also service level (confluence space Projects overview).

I would like to automate the updates to the overview page when changes are made to the project pages.

Another benefit would be to have project overview from multiple services, which are in different spaces.

Could you advise on how to proceed?

[Mia Tamm - Simple Table for Confluence]

Hi @Berniss Chow,

Building on what @Staffan Redelius mentioned, one additional approach we at Simpleasyty are currently exploring may also be relevant to your use case.

We’re working on a proof-of-concept integration that supports the scenario where you place a Page Properties macro on each individual project page (with key details like status, owner, BU, deadlines, etc.). Those values can then be aggregated and displayed inside a Simple Table.

The idea is that Simple Tables can read those Page Properties and present them in a consolidated table with all the power it already provides:

• Grouping projects by BU or service

• Filtering by status or owner

• Calculated columns (for example, calculating project delays or aggregating totals)

• Sorting and restructuring the overview dynamically

• and many more features are supported

This way, you get the best of both worlds: the native Page Properties macro for storing structured project metadata, and then a flexible, interactive overview table that updates as your pages are updated.

If this sounds interesting, I’d be happy to share more once the concept is further along — it’s exactly aimed at simplifying project roll-ups across multiple BUs and even across spaces.

— Mia Tamm from Simpleasyty

[Staffan Redelius]

Wow @Mia Tamm - Simple Table for Confluence that sounds like a really powerful solution!

Would be nice to here more about it.

Cheers!
/Staffan

[Mia Tamm - Simple Table for Confluence]

We’re already testing it. The team is working to have it in production in week 37 of 2025. No more Reporting Page Properties macro, just Simple Table Macro.

[Berniss Chow]

Thank you @Staffan Redelius & @Mia Tamm - Simple Table for Confluence for your suggestions!

Using the Page Properties and Page Properties Report macro, I added a tag "BU-project" to display the relevant information in the BU project overview page. I then added a Include Page macro to get the table from each BU page to the Project page. 

Though it would require to add a tag for each new project creation, it's a quick fix for now. Let me know if there's a simplified way to add a tag for each new project created! Thanks again to you both :)

[Stiltsoft support]

Hi @Berniss Chow ,

If you are open to 3rd party apps (or maybe you already have it installed), we can suggest trying our Table Filter, Charts & Spreadsheets for Confluence app.

The Table Excerpt/Table Excerpt Include macros can serve as an advanced version of Page Properties/Page Properties Report: you'll be able to collect multiple-row tables (not only one-row tables) from all the child pages or from all descendants (child pages and their children). 

In this case, you don't need to assign page labels, you just create project pages under the master page.

The collected report can be further filtered, aggregated, and visualized with the help of other macros provided by the app.

If you are not familiar with Table Filter or want to share any details, please book a call with the team - we'll chat live and discuss your use case.

[Staffan Redelius]

Hi @Berniss Chow  and welcome to the Community!

This is absolutely possible to do.

Depending on what you want to display at the summary page I would advice you could start  by checking the following macros:

• Content property and content property report
• Excerpt macro
• Recently updated macro

If you can proivide a more specific usecase for what you want to achieve it is easier to provide a solution that solves your problem.

Best regards,
/Staffan