Confluence plugin for page reviews, finding stale pages and reminders

[Michael Bartholomæussen]

Hi

I've been meaning to find some why to keep our wiki space up to date. I'd like if I could get a list of all pages that are more than xx days old (last edited), and then contact the author for him to review it. A continuous cycle to review or delete stale/obsolete pages.

If the author is not employed I'd like to change that to someone else, to place ownership.

/Michael

[Nic Brough -Adaptavist-]

Last time I was a curator, I was quite fond of "wiki gardener", but often ended up with some more hand-rolled solutions, like using Confluence Analytics (now part of Atlassian), Better Content Archiving and others to identify pages and Scripts to delete/move/archive y chosen pages.

For a more preventative approach (stop people creating and publishing huge amounts of stuff, rather than pruning later), I've tended towards either the Scroll apps or the Comala ones.

[Levente Szabo _Midori_]

Hi @Michael Bartholomæussen 

One of the solutions Nic mentioned, Better Content Archiving is a dedicated Confluence  CLM (Content Lifecycle Management) solution that would cover your requirements and more!

Once you set up your rules on what should be considered "not viewed" and "expired", you can automate the notification workflow for the right stakeholders (not just the author), like space admin, last editor, a specific supervisor, or others.

Beyond the automated notifications, archiving can also be automated, so if users don't respond to reminders, stale pages can be safely archived, removing them from sight (menus, searches, pages trees, etc), but keeping them in an archive space for restoration or later use (or eventual deletion).

All in all, after an initial setup, the app can take care of keeping Confluence clean: marking stale pages, sending out notifications, and archiving without your intervention. 

Explore all the possibilities:

• In the Documentation
• Video tutorials for a quick idea of how the app works
• and reach out to us in case of any questions, so we can help you get started quickly!

(Please note that Better Content Archiving is a paid and supported app and I'm part of the team developing it.)

[Keeley Sorokti]

It looks like this won't work with the Cloud version. :( 

[Levente Szabo _Midori_]

Hi @Keeley Sorokti 

UPDATE:

Better Content Archiving is now available for Confluence Cloud!

Try it today to get:

1. Automatically updating, custom page statuses (15+ statuses by default)
2. Confluence content health overview (view pages by status) and reporting
3. Automated Confluence notifications for content owners
4. A UI prepared for managing content lifecycle rules for large teams
5. Much more...