Updating attachments in a workflow controlled space

[Daniela Pbrand]

Hi,

I have several spaces where we control page creation and page updates with a Comala workflow. I have a space where users create pages with a Comala approval workflow, and the pages are automatically published to another space where the reader can consume the content. I know that attachments are separate entities, so they don't really count as a page update. Therefore, it seems I can't control attachment updates by users with Comala, meaning someone can unknowingly update an attachment and the published version won't be updated. That has to do with the fact that the Comala workflow only triggers when a page is actually updated. 

Now I'm looking for a different solution, to have more control or at least insight into which attachments have been updated and when. 

Any ideas will be highly appreciated!

[Kristian Klima · Accepted solution]

Hi @Daniela Pbrand 

We're using Comala Publishing on top of the Comala Document Approval (light version of Workflow).

Our setup is that once the page in the Source space is approved, it syncs via Comala Publishing into the Target space.

Having said that, adding a label to a page, does not trigger the Approval status change but it DOES cause the publishing status do go out of sync.

Then we simply manually sync the pages (de facto triggering manual publishing) between the Source and the Target space.

Publishing app works great because it can be set up to sync ALL page's attributes and properties - including data from other apps (in our case K15t's Scroll Documents and Variants).

Give it a try, it may be solve your issue.

[Daniela Pbrand]

Hi Kristian!

Thanks so much for your insights!! We have Comala publishing, but the page doesn't go out of synch when a user updates an attachment. So, the only other option would be to synch the page manually, but that gives little to no control over what has been updated.  I didn´t know, though, that updating a label causes the page to go out of sync. I will experiment with that a little bit.