how to link to often used images without uploading them on every single page?

[Christiane K_]

We have a lot of pages with the same image (logo of a customer, screenshots etc.)

How do I  incorporate them on my < 100 pages without uploading them on every single page? 

When changing the logo, I could change it on 1 single instance on the server version / old editor without uploading it again on < 100 pages?

[Roma Bubyakin _Wombats Corp_]

Hello @Christiane K_ 

You can give a try to our app for creating custom macros:
User Macro for Confluence Cloud

I have created an example for your use case: Logo Library

You can set up all images and manage them in one space.
While adding to page editors will chose the logo and may setup size of each.

If you update URL in the macro, all pages will be updated instantly!

This is how it looks on the edit page view:

 

P.S. If you need help with that, just let me know

Regards,
Roman Wombats Corp

[Christiane K_]

Thank you very much, but paying 400USD for what used to be standard in Confluence is too much.

The functionality should be a MUST HAVE in Confluence , just to reduce the use of  attachments to save saving costs (CO2 in the data center)

So I looks very nice, but we cannot use it

[Roma Bubyakin _Wombats Corp_]

I'm totally with you on it! To be honest, even User Macro functionality MUST BE in Confluence...nevertheless, we are where we are. That's why our app exists.

Just showing that the image duplication issue is solvable.

Thank you for the real case example, as we continuously extend the User Macro Library with such examples.

Stay safe, Roman

[Christiane K_]

Hi Roma,

the other use case why this library would not be so helpfull is following:

for a Technical User Manual you need a lot of screenshots of your software, some are used multiple times such as menubar, accept button etc. But others are only used once.
So it is very helpful to have the linked pictured because you only update your screenshot once and it will be updated on all different places, without the need to search them all.

Greetings Christiane

[Roma Bubyakin _Wombats Corp_]

Ok, I got it.

Having additional information, I have created another macro: Image from Attachments

This one gets an input full image name and (optional) sizing.

Shows inline image from the attached file (instance-wide search).

Features:
 * Direct URL to the attached file: no duplicated files.
 * Instance-wide search: attachments visibility not limited to the page or space.
 * Error handling for wrong filenames: accept only PNG, JPEG, and GIF.
 * Updating the file updates it on all pages: most recent version of the file rendered.
 * Inline and sizing: provides the possibility to adopt images to the content and view on each place.

Step 1 — Add image to the page

Step 2 — View the page with image with the height of 100px

Step 3 — Update the image
Befor:

After:

Step 4 — Reload the documentation page with a new image

I hope now it got closer to your request 😊

Regards, Roman

[Barbara Szczesniak]

@Christiane K_ You could create Excerpts for each image (in a single page or multiple pages for organization purposes) and then use the Excerpt Include macro where you want those images to appear.

Pro: when you need to change the image, you do it in the Excerpt, and it is modified everywhere.

Con: the image is inserted as its own paragraph with spacing around it; you cannot use it as an inline image. EDIT: I just noticed on the Insert the Excerpt Macro page that there is a parameter to specify whether the Excerpt should be inserted Inline or on its own line (Block), so maybe this con does not apply.

See:

• https://support.atlassian.com/confluence-cloud/docs/insert-the-excerpt-macro/ 
• https://support.atlassian.com/confluence-cloud/docs/insert-the-excerpt-include-macro/ 

[Christiane K_]

this could work for customer logo but not for a user manual, where screenshots are used on several different places. This will be very complicate.

I mean, it used to work in the legacy editor without problems!! It is such a downgrading

[Barbara Szczesniak]

@Christiane K_ This is the Jira issue related to reusing attachments that you can vote on, watch, and post your comments to: https://jira.atlassian.com/browse/CONFCLOUD-65344 

It was created >6 years ago, but the status is now Under Consideration. 🙃

[Christiane K_]

Thank you very much for this hint, even if I fear that voting for issues doesn't count a lot at Atlassian. Do many count and never something happend .

Greetings Christiane

[Marc - Devoteam]

HI @Christiane K_ 

You could use a template to create pages.

But on existing pages, this is manual. There is no option to use a template and change this template that all pages based on the template are updated.

[Christiane K_]

this is not an option, as I want a Customer Logo to be shown on every page. Or as I want to make a User Manual where some pngs are shown on several pages.

[Marc - Devoteam]

Hi @Christiane K_ 

You can use excerpts as mentioned.

But ootb, this is not possible in Confluence.

You might want see the marketplace for options