Change the workflow in Projects

[Tung Le]

Hi team,

We have the project is running the A workflow. Now I want to change it to the B workflow. Is that safe to remove the A workflow after adding B. 

Thanks!!!

[Ste Wright]

Hi @Tung Le 

I assume this is a Company-managed Project?

Just for clarity, Team-managed Projects have workflows, but you can't replace one with the other - you just modify the live one.

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Can I clarify you will...

• Change the Workflow(s) in use in your Workflow Scheme from Workflow A to Workflow B?
• Workflow A will then be assigned to no Workflow Schemes, thus no Projects?

If this is the case, it is fine to delete Workflow A if you want to, as it's inactive. I would encourage you to keep your platform clean of unused configuration where possible.

But consider if you should you keep inactive Workflows for a period of time, just in case you need to roll-back for any reason. We do this sometimes, to avoid rework if a team isn't happy with the new workflow after a few weeks.

Ste

[Tung Le]

Thanks for your reply. 

I'm an Jira admin and I can replace the workflow to the other within Projects. And each workflow had each workflow scheme for itself (And I'm not gonna change workflow scheme). Basically I just want to change from A to the B workflow within Project.

[Ste Wright]

Hi @Tung Le 

Just to clarify...

• The Workflow is the statuses, transitions, and properties which make up the flow of work
• The Workflow Scheme groups one or more Workflows, assigning them per Issue Type
• The Workflow Scheme is then assigned to one or more Projects

^ So you'll need to either replace the Workflow(s) impacted within the existing scheme, or replace the scheme entirely with a new one, to apply Workflow B.

Ste

[Tung Le]

Thanks for your reply @Ste Wright .

I have another concerns is I've changed the workflow within Project. But when I go to workflow. On the 'included workflow scheme' column, it show 2 scheme, it should be 1 (I assume that being added automatically) So how do I remove the new added scheme. There's no error until now but the new workflow I've changed is shared to more than 10 project. I afraid that will be got some problems in future. 

Thanks!!!

[Ste Wright]

Hi @Tung Le 

Could you provide a screenshot of where this is occurring so we can review/advise?

Ste