Creating Epics based on multiple Project names

[Hofer, Johan]

Dear Community,

As we have a lot of different project, I wanted to create one "Overall" project.

Basically I wanted to have "Epics" of multiple projects as "stories" in my Overall Project

And

Project Name as "Epics" of my Overall project.

I started to create 2-3 epics with same project names in my  Overall project

Then I created an Automation that for each Epic project, create a story under the EPIC with project name. That worked well. (used scheduled trigger with JQL to filter project I want to add)

Now as I'm a lazy guy :-) I want to automatize more. Basically, On my Overall project I don't want to create manually EPICS (based on normal projects). In my automation I created a way that if the project name does not exist in my Overall Project Epic name, it create the EPIC.

And.... It work..... mostly...

It create as much "EPICS" as there's "Epic" in my other project (if there's 5 Epics in my small project it create 5 EPICS in my Overall project with same project name)

I used this

Thinking it will take Project name of my issues (For Each Project Name)...

But it's running for each issue and as it don't go back on my Lookup issues on "Overall" that I compare if Project/Epic exist or not it create several epics.

Do you have an idea how can I do?

[Dave Rosenlund _Trundl_]

Hi, @Hofer, Johan.   What you are describing is Project Portfolio Management (PPM).

Rather than "force fitting" the Jira out-of-the-box Epic > Story > Subtask hierarchy to PPM, you might wish to use a Jira add-on that's designed to help you manage a portfolio of projects.

Atlassian has Jira Align for this, and/or Advanced Roadmaps (requires Jira Cloud Premium).

In addition, the Atlassian Marketplace has a number of apps that you might find more cost effective.

Here's an example. You can (should) tune the search criteria to meet your specific needs.

 

Hope this helps,

-dave

Full Disclosure: I work for the company that makes Structure and Structure.Gantt.

[Ravi Sagar _Sparxsys_]

Hi @Hofer, Johan 

What are you trying to achieve with this approach?

Are you trying to do top-down planning in Jira or trying to implement scaled agile based setup or just want to create a consolidated report?

Ravi