Delete old issue in JIRA (DONE)

[Tereza Hrdličková]

Hi,

can I delete an old issue form column DONE? But i don't want to do it with swimline, because if a do it with swimline and JQL, i still see these tasks :/

[Alexey Matveev · Accepted solution]

Hello,

Issues, which you can see on a board, are selected by the jql filter, which is defined for this board. You should define what an old issue is and add this condition to the jql filter for your board,

Let s say that an old issue is an issue, which was create more than 4 weeks ago. Then you should add to your JQL filter a line like this:

and created > -4w

[Tereza Hrdličková]

But when I created swimlane, then the board will split into 2 boards - new and old issues...

And after swimline

So the board is still soooooo long :/

[Alexey Matveev]

What are the statuses in the Done column? Suppose there is the Closed status. then your query would look like this

and (status != Done or (status = Done and created > -4w))

You can not query for months in JQL. Use weeks.

[Nic Brough -Adaptavist-]

You should avoid deleting Jira issues, it's a nightmare trying to recover deleted items, and if you allow delete, someone will use it incorrectly and dump your admins with that nightmare.

If you really just mean you don't want to see an issue in the done column, then, often, you can adjust the config of the board to exclude it if you want.  If you need help with that, you'll need to tell us what type of board it is and how it is configured.

[Tereza Hrdličková]

It's Kanban board - I have more than 500 DONE issues in DONE column, so I don't want to see all these DONE issues (the board is so long than!) - for exampe i want to see DONE issues not older than month, do you understand me?

[Alexey Matveev]

Yes, I understand you.

What are the statuses in the Done column? Suppose there is the Closed status. then your query would look like this

and (status != Done or (status = Done and created > -4w))

You can not query for months in JQL. Use weeks.

[Nic Brough -Adaptavist-]

With Kanban, your process is supposed to include a "release" step where you take everything in the "done" column and say "we've released these"., which clears them out of the column.

You should find a release button at the top of the column.  Use it regularly, and your done column will look a lot better!

[Tereza Hrdličková]

Nic

great it's really clean DONE column - but I "lost" all these issues ? Or can i find them again if i need it?

[Nic Brough -Adaptavist-]

They're just being deselected from the board (a board is a view, not a container), the issues are all still there.  Just not shown.

You can use the search to find them, or browse the project.

[Tereza Hrdličková]

Can i release for example issues older then 6 w?

[Nic Brough -Adaptavist-]

No, the button just releases everything.

You can do it manually though - run a filter for the issues you want to release, (e.g. project = x and status = done and updated < -6w) and use bulk-edit to set a fix-version on them.