Events and Budget Tracking

[Stacy Dawson]

Hello! 

I'm wondering if anyone has any experience with managing multiple events and tracking the budget for a single event and for all events within a fiscal year. Looking for the most efficient way to track.

Thanks!

[Olha Yevdokymova_SaaSJet]

Hi @Stacy Dawson Stacy,

While Jira's core functionality is primarily geared towards issue tracking and project management, it can be adapted for event management and budget tracking with the help of the Time & Cost Tracker for Jira Cloud add-on.

Here's how you can leverage it:

1. Event Representation: Create Jira issues or projects to represent individual events.

2. Budget Tracking: Use the add-on's Planned Budget and Actual Cost features to track the budget for each event. You can break down costs further using sub-tasks or custom fields to track specific expense categories (venue, catering, marketing, etc.).

3. Fiscal Year Tracking: Create a Jira project or a dashboard to represent the entire fiscal year. Use the add-on's Portfolio feature to combine individual event cost reports into a comprehensive fiscal year overview. This allows you to track the total budget and actual costs across all events.

4. Expense Tracking: Utilize the add-on's Expense functionality to log and categorize various expenses associated with each event. This provides detailed insights into where your budget is being allocated.

5. Reporting and Visualization: Generate custom reports and charts to visualize budget vs. actual spending for individual events and the overall fiscal year. This can aid in identifying cost overruns, areas for savings, and trends in your event spending.

By adapting Jira with the Time & Cost Tracker add-on, you can create a centralized system for managing multiple events and efficiently tracking their budgets.

Feel free to reach out if you have any further questions or need more specific guidance on setting this up in Jira!