Form to employee onboarding process

[Humberto Gomes]

Hello Atlassian Community,

I am currently working on streamlining our employee onboarding process using the Proforma app in Jira, and I could use some guidance.

Objective:
I need to send a form to the manager to gather essential information about the needs of a new employee during the onboarding process.

Specifics:

The form should include questions tailored to the manager's input regarding the requirements for their new team member.

1 - How can I Send the form for the "manager"?
- Yes sending the email? there is a URL to share?

2 - I'm using a Service management project for this, Managers will not have a "Service Agent" license. Will the form be available to the manager? or does the manager need an "Agent" license too?

If anyone has experience with these configurations or can point me in the right direction, I would greatly appreciate your insights.

Note 1: Jira Datacenter Version.
Note 2: Proforma is only a suggestion I found, do you have another way?

Thank you in advance for your assistance!

Best regards,
Humberto

[Carla Ann Rowland]

Typically proforma forms can be used to creat issues on portals and when i last used it that way it was static--all fields visible to all.  Do you have other add ons available?

1. Not having license not a problem would need be directed to crate screen on portal with new employee interface. But won't be able to edit on portal typically.

Be aware this info is on portal view so pii is visible related to new employee.