How to clean "done" items from "Done" column in Kanban board without using 'release' feature?

[Deepika singh]

Hi,

I want to clean "done" items from the "Done" column  in Kanban board automatically as soon as any ticket moves to "Done" State in Kanban Board. Currently I have been doing it by releasing them manually using "Fix Version" field  . 

Please suggest how to do it without using "Release Versions"??

Thanks in advance.

[Jack Brickey]

If CMP you can change the filter to age issues off after say 1 week being in done. You can use Quick filter to hide them temporarily.

[Bill Sheboy]

Hi @Deepika singh 

Yes, and...to Jack's suggestion: 

I recommend using the Kanban sub-filter to further refine what you want to see for completed work.  For example, this sub-filter only shows the items completed during the last business day.  That can be helpful for teams which have a daily Kanban standup to review their flow.

resolved IS EMPTY OR resolved >= startOfDay(-1d) OR resolved < startOfWeek(-1d) AND resolved >= startOfDay(-3)

Kind regards,
Bill

[Nic Brough -Adaptavist-]

Search for the issues you want to "clean" out of the column, then use bulk-edit to set a version on them.

[Deepika singh]

Hi @Nic Brough -Adaptavist-   Thanks for the response.

Actually I don't want to do it manually by using bulk-edit. Do we have any other option to do it??

[Jack Brickey]

You could use Automation to set fix version but this could be complex if you care about the actual version. If not...

trigger - scheduled daily 

condition - issue in done status

condition - fix version is empty

condition - compare resolutiondate to now and if the diff is say > 10d...

action - edit issue and set fix version to say 1.0

[Nic Brough -Adaptavist-]

To be honest, the "release" button is the main "alternative" to a bulk-edit.

Automating a release or bulk-edit is the only other option really, as Jack says.