I cant find project name while creating new kanban board in existing project drop down

[Amirhossein fathollahi madani]

considering existing scrum board we already have for our technical team where we track features, tasks, bugs, and technical debt, also in product team, We are planning to have every stage of our work organized by tracking new feature requirement preparation process. it includes steps such as brainstorming new ideas , preparing business requirement docs ( e.g., acceptance criteria, user stories) and initial designs ( sketches, wireframes for design team).

since these couldn’t necessarily happen in sprint format ( scrum ), I am wondering  if I could create a kanban board for product team and accordingly a board for design team so we could link them all together, the way that product team output Would be an input for design, and respectively design output would be a feature in technical team backlog.

I am wondering if I could do them all in Jira and would really appreciate it if you could help me with that.

The main problem is that once I click on create a new board, I choose Kanban board then choose from existing project, but when it comes to create a name and choosing the project from list of existing project, the project I am looking for doesn't exist in drop down list.

[Walter Buggenhout · Accepted solution]

Hi @Amirhossein fathollahi madani,

Could it be the project you would like to include in your board is a Team-Managed Project? If so, they don't appear in the list of projects.

As a workaround, you can create a saved filter with all the issues from your project and use that as the source for your board, rather than the project itself.

As a slight disclaimer: if you start looking into cross team / cross project collaboration, you might want to look into using Company-Managed projects instead of team-managed. Although they may be somewhat harder to set up initially, they are better suited for collaboration at a larger scale. 

[Amirhossein fathollahi madani]

Thank you @Walter Buggenhout for your answer. You are completely right, it's team managed project. There are some questions I want to ask. 1. Does the save filter have the same function as the project? 2. The whole point of linking the kanban board to the existing project is to be able to move issues from the kanban board to the existing scrum board that is linked to my existing project. how can I do that?

[Walter Buggenhout]

Hi @Amirhossein fathollahi madani ,

The scenario you describe is usually a process where part of the workflow (initial scoping and analysis) is done by e.g an analyst, PM or PO and then from a certain point in the process, those same issues are handed over to development through a status transition in the workflow.

That is perfectly possible with company managed projects as scrum and kanban boards there are in a way feature kits that are separate from your projects and issues. A filter defines the set of issues you want to show on your board and you map the statuses of your issue workflow to columns on a board.

That may look something like this:

Imagine that you are looking at an elaborate story workflow, where all the coloured boxes are the statuses your story goes through. From backlog to ready for dev, an analyst is in charge of the work. You could perfectly create an Analysis kanban board and map only these statuses to the columns of the board.

Ready for Dev is the final status of the kanban board. But it is at the same time the backlog status for the development team's scrum board. In that board you would fetch the same issues, but map the rightmost statuses to the column of your board.

Both boards can be based on the same JQL filter:

Project = ABC Order By Rank

This approach only works with company managed projects, because in a team managed project your board and the workflow statuses are exactly the same. You cannot add part of your workflow to a board in that type of projects. And I guess you will run into that problem in your current project soon, even though you can add an additional kanban board to your project for refinement.