I have a set of apps being led by different leads, some leads lead multiple apps in the organization

[Anima Gupta]

How do I organize a set of apps grouped under different BU's lead by different onsite leads in JIRA Company Managed projects, Should I create 1 Project/Board for each lead or should there be 1 project/1 board for all the apps or some other way to organize this ? The team is small comprising of 12 resources at offshore for these apps in total. Please guide as to what should be the approach in deciding the projects/boards for the work at hand. Currently it is in a clumsy state with different projects being tracked differently and also 1 project works on the scrum model while the others are Kanban, Please advise. Thanks in advance.

[Tomislav Tobijas]

Hi @Anima Gupta ,

Generally speaking, it really depends on the goal you're trying to achieve. But, from my experience, if you have a relatively small team (12 people as you say), some kind of hybrid approach:

• One Jira project with multiple boards might be the most efficient one
• Use components or some other custom field to distinguish/filter items for each board

Wherever it's possible, standardize workflows, but allow board-specific practices (Scrum/Kanban); meaning, you can still have some teams using Kanban while others use Scrub boards within the same project.

Approach	Best For	Notes
One project per BU/lead	Strict separation, autonomy	More admin overhead, fragmented reporting
One project for all	Unified view, small teams	Needs careful config, risk of confusion
One project, components 👈	Small teams, mixed workflows	Flexible, scalable, clear ownership

I'd probably go with the third option as described above, but keep your mind open... If you see this doesn't work for some reason, prepare some kind of change strategy so you can switch to a different model if you're implementing this directly on production. 👀

Cheers,
Tobi