JIRA Software Boards

[Preston Warden]

Is there a way to limit any of the following:

• Turn off ability for any software user to create boards? (Only Admin should do this)
• Not allow card colors to be effective across all boards in the same project?

[Ste Wright · Accepted solution]

Hi @Preston Warden

You can turn off the ability to create boards - sort of.

You can remove from the Global Permission "Create Shared Objects" - to do this you'll need to be a Jira Admin and then:

1. Go to Jira Admin Settings > System
2. On the left-hand menu, select Global Permissions
3. Delete the appropriate user groups from next to the Create Shared Objects permissions who should not have board creation

What this does is stop users from sharing filters or dashboards - they can only use them privately. This will stop a user from creating a board with a new filter (eg. create for a project) as that filter is created shared.

It will not however stop a user creating a board from an existing shared filter - and it'll also stop them sharing filters or dashboards with others, all would be admin functions. This is why it only "sort of" works.

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For your second query, can you clarify what you mean by not allow card colours to be effective across all boards in the same project? Do you mean not allow users to set card colours - or restrict when card colours are applied at a more granular level?

Ste

[Preston Warden]

The first solution may also work for the second question. On the boards you can create "card color" filters to where it colors a specific way under certain circumstances. I believe this may be part of the Create Shared Objects, but not sure. 

The coloring is no issue now that I think about the board in total. As long as a user can't create a new card layout for everyone, the issue is moot.

[Ste Wright]

Hi @Preston Warden

Card Colours are on a per-board basis, rather than via Shared Objects.

Only a Board Admin can change card colours - and they only apply to that one board. So if you had 10 boards all related to one project using filters, each board would have its own card colour settings.

The card colours are fully customisable too - so if you had two project's issues in the one board - you could use JQL to set all stories from Project 1 to have a red stripe, and all stories from Project 2 to a green stripe.

It depends what you're looking to achieve - or restrict :)

Ste