Notification about public projects

[Patrick Alexander]

Hi There,

we want to achive the following notifactions in our system:

If a project Admin is adding groups to a space all admins should get a notification about it. Also we need a notification about team-managed projects, that are set to public/open.

The problem is that we have different customers on one jira instance and we need to keep the projects restricted to only a small amount of users. Sometimes it could happend, that a project-admin gives access to many users and we need to track this.

Is there an App for this? Can we get the information about the API and write a script or own app?

Thank you all!

[Marc - Devoteam]

Hi @Patrick Alexander 

Out of the box, no. Jira doesn't sent out invitation to existing users when granting them access to a project.

But if a user is new and you add him/her from the project, then he will receive an invitation of joining the site. The standard invitation that is.

You could look at this post https://community.atlassian.com/t5/App-Central-questions/How-can-I-get-ACTIVE-notification-when-a-project-role-has-user/qaq-p/972639 

It is based on Jira DC and it requires the 3rd party app scriptrunner.

Information API and Building you own app can be found here: https://api.atlassian.com 

[Nikola Perisic]

Hello @Patrick Alexander 

For both company and team managed projects you would set an automation rule:

• Trigger - User added to the group
• Send email - To: search for the group administrators or confluence-administrators

As a subject you can use {{user.fullName}} to see who has been added to the group.

For restricting the access to the users:

Company-managed projects - create a new permission scheme and within that scheme define Browse projects for specific group of people

Team-managed projects - change the access to be private and only the users who have been invited to the project will be able to see it

[John Funk]

Hi Patrick,

You will need to open a support ticket with Atlassian. 

https://support.atlassian.com/contact/#/