Hi @Cristina Andrei and welcome to the Community!
As to your first question, to be able to log into Jira Software, a user does need a license. So basically that is very much the same thing.
As to the second one, simplified workflow is a workflow like any other with respect to permissions. To be able to drop issues into a closed column on your board, it still depends what status of the workflow is mapped to that column. If your status is a green status (status category = done) - which would be the most common scenario - and the resolution field is being set when you move into that status, you would need:
- browse project
- edit issues
- transition issues
- resolve issues
- close issues
For a full and detailed overview of all project permissions and what they do, also see this support article.
Hope this helps!
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