Automatic time logging in a project for other people

[Magdalena]

Hi, I have a problem with setting up automatic time logging in a project.

We have a plugin for Jira called "Timesheet Tracking for Jira" with which we look at the calendar every month to see who has worked how much time on a project. However, some people we know in advance will always have 8h in one project, so I wanted to automate this.

However, I can see that a trigger is needed to trigger such an automatic action, plus I have the problem that this time should be attributed to other people and not to me.

Does anyone know how to create such automation? I have already tried "when: Scheduled then logged" or "when issue assigned then logged".

[Magdalena · Accepted solution]

Hi @Bill Sheboy ,

Thank you for your answer! This is exactly what I did, but you can see on the screen that I have an error with "When: Scheduled". Maybe my JQL is missing some information? I put there status and the person who should have logged time. 

Also in "Then: Log time" I put the smart value "{{now.toBusinessDay}}" to check if this is a business day or a weekend.

[Bill Sheboy]

I am not seeing the error for that trigger.  If you select "validate query" what happens?

[Magdalena]

Then I can see that I have "1 issue found" but I can't start or turn on the automation, it looks like there is an error. Also on the left side, you can see the red logo with an exclamation point - so I  believe this is an error. But I don't understand where exactly is the error.

[Bill Sheboy]

I wonder if this is one of those situations where a rule gets "glitched" due to problems with the editor.

Perhaps drop/disable this one and try to recreate the rule as new to see how that helps.

[Magdalena]

Unfortunately, there is still a problem with switching on the rule :(

[Bill Sheboy]

Would you please post an image of the rule Details section?

[Magdalena]

I have changed my rule a little bit but it is still not working. 

I want to log time while it is a business day to specially created task GV-1 that is assigned to the person "Grzegorz" who should be the one that logged time.

[Bill Sheboy]

Thanks for that information.  Please try changing the rule's Actor in the details.  That is the person (i.e. Jira User) to whom the Log Work action will apply.

[Bill Sheboy · Accepted solution]

Hi @Magdalena 

To do this for a specific person's user account, try changing the rule actor to that person.  The time logging will be relative to them.

Kind regards,
Bill