Best practices for cleaning up Jira instance?

[Angela Tran]

We are looking to remove any inactive projects, fields/schemes/workflows/screens/users etc. Do you have any tips to automate or query for these? 

Thanks!

[John Pfotzer]

Here are some suggestions, I just completed a task like this.

1) start a new category called "Retired, or Archived".

2) remove all the roles in the project and replace them with one role for a group called "retired"

3) just add administrators to the "retired" group. that way you cant see what you don't have permission to see. It will "disapprear" from all users, etc.

That way All the issues, etc will stay with the project and can be viewed at a later date. You can temporarily give "browse" permission to those who may want to just see something. You should not delete projects.

I hope this helps out.

welcome

John

[Deleted user]

That's a broad question.

We base inactive projects by the date of the last issue that was created.

The schemes will be displayed in the "Inactive" section when it's not being used by any project.

Users can be tagged as "inactive" based on their last login date and you can automate it via script or whatever you like.

[Yatish Madhav]

Thanks for the response here ... how would one do this? 

Also would it be possible to check all schemes, and the workflows, issue types, screens, rules, custom fields etc. to clean up the instance and optimize it pre and post cloud to cloud migraion?

Thank you