Board for multiple projects with swimming lanes per epic and subtasks below that epic

[Mark de Vos]

We have multiple projects running but we want our teams based on a skills (let's say designers, motion designers, developers etc) to have a board where all tickets assigned to members of that team are shown. 

This is possible via the filter query on a board of a project called designers for example. We can then configure the swimming lanes to based on epics from all projects.

So far so good. Yet here comes the issue we run into. In our company we also work with subtasks while we do not assign the parent task to the same assignee. This is cause an issue can be Case study X, subtasks: copy, design, page build. 

These subtasks from other projects are however shown under 'no epic assigned' which distorts the view we are trying to achieve. Too many tickets now fall under this. 

I don't think there is a solution to this with this particular setup cause it goes against the fundamentals of JIRA and the relationship between epics, issues and subtasks. 

Would love to hear if people also ran into similar situations and solutions?

[Danut M _StonikByte_]

Hi @Mark de Vos,

You could try using the Team Wallboard gadget offered by our Great Gadgets app to display the data in the way you want. This means to have a dashboard in Jira for each team, and/or one for the entire project.

This gadget display the contents of a board including sub-tasks. It offers swim-lanes by various criteria (epics, assignee, parent task, project, etc) and supports quick filters. The colors can be customized. 

In this example, you can see a board with epic swim-lanes. In green color are parent tasks, in yellow color are sub-tasks.

See more examples of this gadget (and the many others offered by the same app) in these articles:

• https://community.atlassian.com/t5/App-Central/8-gadgets-for-a-powerful-Scrum-dashboard-in-Jira/ba-p/1683063
• https://community.atlassian.com/t5/Jira-articles/Building-a-powerful-Kanban-dashboard-in-Jira-with-Great-Gadgets/ba-p/1664331

You could start with 1 month free trial. If you need any help, feel free to contact us at support@stonikbyte.com. 

Hope this helps.

Danut.

[Carla Ann Rowland]

Set up a component roster or label convention to manage this linked standard issues to sub-tasks. Components is the stronger option than labels. Then add the component criteria into the filter for your board.