Can I see a combined backlog of all of the projects

[lisa]

Hi there,

I am trying to figure out if there is a way to see the backlog of all the different projects?

[Walter Buggenhout]

Hi @lisa,

It looks as if you are on a journey to explore advanced roadmaps?

Yes you can, in different ways. In Jira you could create a filter like this (assuming you have e.g. Projects A, B and C):

Project in (A, B, C)

Suppose you have a team working on all 3 projects using scrum, they could set up a single team scrum board using that filter as the board filter. That way you create a multi-project backlog for the scrum board.

If you then want to add that backlog to an advanced roadmaps plan, you can pull in the data in 2 different ways:

• Either import the filter as a data source;
• Or use the scrum board as a data source.

If you don't want to keep the backlogs (and as such also the boards) of project A, B and C separated in Jira, but would like to pull them into a single advanced roadmaps plan, you can still use the filter mentioned above or pull in multiple projects or scrum boards into your plan as well.

[Walter Buggenhout]

Hi @lisa,

If I understand you correct: in order to have a shared backlog I should only have ONE Jira project and should use filters to differ between A, B, C within this ONE Jira project. 

But there is no way to have MULTIPLE Jira projects (project A, B, C) and still see a shared backlog I assume?

I'm afraid you don't understand me correctly. You can perfectly have 3 different Jira projects A, B and C and create an additional scrum board. That additional scrum board would then use a filter as its source, the filter retrieving the data from all 3 projects, just as I explained. Use classic projects for this.

To create the filter, go to Filters > Advanced issues search. There select all issues from your multiple projects and save the filter.

To create the board, navigate to any of your projects and select the project board. Expand the list of boards from the top left and select Create board. Choose a scrum or kanban board:

Then select to create a board from an existing saved filter:

In the next step select the saved filter you created before. And you should end up with a board having a single backlog across multiple projects.

[lisa]

Thank you Walter for your quick response.

If I understand you correct: in order to have a shared backlog I should only have ONE Jira project and should use filters to differ between A, B, C within this ONE Jira project. 

But there is no way to have MULTIPLE Jira projects (project A, B, C) and still see a shared backlog I assume?