How to organize and keep track of the epics, stories, tasks and subtasks for a multyproject team

[Aranza Valdez]

Hi!

We are a team that has chosen the agile methodology recently. Currently we work 4 to 5 different projects during each 2-week sprint and organize the work as follows:

Epic: is each project or client. The reason why we add all the projects and clients within the same jira project is because our development team is small.
User story: it is each requirement that the client requests. User stories can be larger than a sprint and these are associated within the corresponding epic.
Tasks: are the technical tasks that need to be done to complete a user story. These are associated with the user story.
Subtasks: they are added within the tasks in case it is necessary to decompose at specific points.

My problem is the following: Currently I can control the progress in percent of each epic since the user stories are related, however, I cannot control the percentage of progress of a user story since these are not mark. It should be added that the user stories are not added to the backlog since they take more than one sprint, what we add to the backlog are the tasks to be performed.

All of the above becomes difficult to visualize, since although I keep track of the tasks I do not know in what progress each user story takes.

How could I better organize this in both my backlog and my sprint board?

The image that I attach is an example of how I organize each of my user stories, in this case it is very likely that task 1 will be added to the first sprint and task 2 will be added to the next sprint.

[Dave Rosenlund _Trundl_]

Hello, @Aranza Valdez. In addition to Epic Sum Up, there are two very popular Jira apps that are capable of doing what you describe. However, as far as I know, there is no way to do it in Jira natively (not even with Atlassian Road Maps).

So, in addition to Epic Sum Up, you may wish to consider:

1.  Structure for Jira from ALM Works (the company that I work for)
2.  BigPicture from SoftwarePlant

Good luck,

-dave [ALM Works]

[APTIS Admin]

Hi 

Maybe we have a solution for you because we had the same problem and developed therefore Epic Sum Up. It is excatly build for your use-case. 

Look at the marketplace https://marketplace.atlassian.com/apps/1213091/epic-sum-up-for-jira?hosting=cloud&tab=overview or on our website; https://epicsumup.com/

You have a progress bar with customs fields e.g. Time, Progress, Budget and could use the containerlink for making a complete own structure to controll your project. There are some examples on the side and if you like get in contact with me to organize a demo meeting. 

Greetings Astrid