Make status of a shared workflow useable only in selected projects

[Harald Heinz]

Hi there,

we have created a done-status named 'archived' in a shared workflow for epics (used by several projects). How can I make this status available only for selected projects that use this shared workflow?
It should not be visible for the projects its not supposed for as this would confuse the users there.

Thanks in advance

[Anzar · Accepted solution]

Hi @Harald Heinz ,

My suggestion here is, create a copy of the workflow and then remove the status you don't want to be shown in some of the projects.
Later associate this new workflow (with removed status) with a new workflow scheme and then to the projects you don't want the status to show up.

Hope this helps.

Regards,

Anzar Khan

[Harald Heinz]

Thanks @Anzar , yes this was my Plan B if there is no other way.

Regards,

Harald

[Anzar]

Feel free to accept the answer ;) 

[arielei · Accepted solution]

Hello @Harald Heinz 

If your workflow is simplified workflow (meaning you can jump to a status from any status) then simply create a condition on the workflow status to exclude it in some projects.

If its not, then you will need to adjust it so people wont get stuck and then add the condition.

[Harald Heinz]

Was my first guess too, but what's the right condition for that transition then? 

[arielei]

Hey @Harald Heinz 

use "Value Field"

[Harald Heinz]

Thanks @arielei . Although it is no field, I can choose project there and it works. Wouldn't have guessed to find the solution there by this condition's name

[Dilip]

Hi @Harald Heinz 

when you create a status in company managed project it's global that is it can be shared with other project as well, if you want to create status only limited to specific project. I would suggest go with team-managed project.

https://support.atlassian.com/jira-software-cloud/docs/migrate-between-team-managed-and-company-managed-projects/

[Harald Heinz]

We use this workflow for many company managed projects and thats fine. The thing is I need the described status only to be useable within certain projects using that shared workflow.