After a story is done on a Kanban board in a next-gen project, how do I remove it from the board?

[Lou Hill]

We are using a new "next-gen project" for our Kanban board.  We have a rather typical workflow of:  Dev Ready > In Dev > Test Ready > In Test > Done

As we complete stories they move to Done, then are picked up and released.  Our Done queue is growing quickly in length and I would like items after release to be off the board, out of the Done column and off the board completely.

How do I do that in a next-gen project?  Thanks.

[Alexey Matveev · Accepted solution]

Hello,

In the next-gen projects issues from the last column in the board will be automatically removed from your board after 14 days..

[Lou Hill]

Works for me!  Nice to know that.  Wish we had a manual way to set status or expiration, but that will do for now.  Guess another suggestion for Atlanssian.  Be nice to have a "released" or "closed" status so we can remove upon release of feature.  Thank you for the quick response.

[Lou Hill]

And one question, is that documented anywhere that I missed?

[Alexey Matveev]

You are welcome!

It is documented here:

https://confluence.atlassian.com/jirasoftwarecloud/get-started-with-next-gen-boards-945104903.html

[Jason LaCarrubba]

Can that time be configured?

[Roopa Raghavan]

I'd like to know that as well. In fact we would like to configure to leave it in the Done Column!

[Thomas Serio]

As long as Done isn't the right-most column you should be able to create a dummy column to the right of it and done tickets will stay.

[Roopa Raghavan]

@Thomas Serio  I have my right most column as 'work Complete' 

Is this ok or should it be one more column to the right (any name) as Jira will drop tickets from the right most column after 14 days?

[Thomas Serio]

You'll need a dummy column to the right of whatever you want to count as "Done" and then not place any tickets there that you want to keep on the board.

[Roopa Raghavan]

Understood. Thanks for the reply. Really appreciate it!!!

All these work-arounds just for the ease of use of next-gen projects is ok, but makes our board look comical!

Have a great day.

[Huai Ning]

Is it possible to refer back to the issues which were already removed from the board after 14 days?

[Rich Steenwyk]

@Huai Ning Yes, all issues are still accessible through Filters

[Thomas Serio]

We noticed a ton of our tasks in the rightmost column were not rolling off, so in case anyone else has that issue I think I fixed ours by dragging the tickets back to the left one column and then re-dragging them to done (our rightmost column). Once I did that the little green checkmark that says they're "done" appeared on the card. Hopefully this will mean they'll start rolling off in 14 days.

[Ian Gregg]

@Thomas Serio Did this work-around work for you?

[Thomas Serio]

Yes. The tasks I moved left and back again are no longer showing up.

[Roopa Raghavan]

Thomas -  I have my right most column as 'work Complete' 

Is this ok or should it be one more column to the right (any name) as Jira will drop tickets from the right most column after 14 days?

[Jennifer Fostel]

We are using subtasks, and while all subtasks end up in the "Done" column, there seems to be no way to have the parent story appear only under the "Done" column as well. This is really cluttering up our board and I definitely don't want 14 days of completed stories mixed up with our "To Do" work on the left.  Can I manually remove a story from the board somehow?

[Thomas Serio]

If you're seeing subtasks on your board you are grouping by subtask. Change that to group by anything else and you'll see the parent task on the board again -- you should be able to drag it to done at that point. You can also directly change the status of the parent task by clicking on it and then clicking the status dropdown.