Anonymous Access

[Heather Barnes]

We are trying to figure out how many "seats" to buy as our HRIS team are the only ones who technically need to be able to update/edit projects, but we still want our HR team to view the projects. 

I know public link is an option, but just in case we don't go that direction, do we have to purchase seats for Anonymous Access?

To have this feature, do you need to be a paid member? 

[Aaron Pavez _ServiceRocket_]

Hi @Heather Barnes 

Anonymous access doesn't consume licenses.

https://support.atlassian.1com/jira-cloud-administration/docs/allow-anonymous-access-to-projects/

>  HR team to view the projects. 

Do they need to log in to your instance? If they do, you don't need anonymous access, you need to set proper permissions.

regards

[Heather Barnes]

Thank you. No, they don't really need to log in. I just want them to be able to view their projects when needed. 

[Valerie Knapp]

Hi @Heather Barnes , thanks for your question.

Here is the documentation that explains how to enable anonymous acces and what users can do - https://support.atlassian.com/jira-cloud-administration/docs/allow-anonymous-access-to-projects/ 

If I have understood correctly, you want to have a HR project configured in this way? My only concern with implementing something like this would be that if the project is configured to allow anonymous access, it would mean that the project is publicly available, where in a HR context, typically some sensitive information can be involved.

Please check out the documentation and let us know if you have other questions.

Cheers

[Heather Barnes]

Thank you and great points! These projects are mainly HRIS related to our HRIS system (Workday), not a "typical" HR project you might see with sensitive information. 

However, in order to avoid that, we would (hopefully) work with our IT department to put a security policy in place on who can access our Jira site. 

I just followed these instructions and tested sending a link to a project to my personal e-mail and it still made me log in. Is there a separate link we send to the anonymous users so they don't have to log in to view the projects?