Restrict the access on different boards on the same project for Jira Cloud.

[ewout.boesenach]

Within my company we use 5 different project boards for different teams and different projects. I want to add some consultants from outside my company to our project board, without them being able to see all the other project boards from different teams. Does anyone have any advice on how i can arrange this within Jira?

[elenushhh · Accepted solution]

Hello @ewout.boesenach , 

My suggestion is to work with groups.

We also have a lot of projects, and for these projects we have different external clients which we don't want to see the other projects.

So in order to do that you can creat a group named Project X external clients and add the group to the project permission scheme, first to the Browse project permission and then to the ones you want them to have access to. 

If you need any more info let me know, 

Good luck, 

Elena.

[elenushhh]

I think I missunderstood your question.

If you want to restrict the access on different boards on the same project, you can access the board Settings -> General  then scroll down to the Shares  where you can manage who can / or can't see the board. 

[ewout.boesenach]

Hi @elenushhh ,

Thanks for both your quick responses. I think that your second reply is the way to go, for the solving of my issue. However, I am not sure I am able to find the "Shares" settings you mention in your answer. I do not have a button that is called shares from my board settings > general. 

Perhaps you could help me out one more time?

Thanks :-)

[elenushhh]

You can do this only if you are an administrator. 

Maybe this screenshot would help you find the Shares.

[Srikanth Ganipisetty]

Hi @ewout.boesenach  I know you already have found the solution for this.

But adding steps for our community members reading this post:

Finding the "Edit Shares" for the boards. Please follow these steps: 

Rule-1: You should be a System/Jira/Project admin to do this configuration changes for the boards in a specific project. 

Step - I: 

Go to the Project in the Projects Section (at the top menu)> See the boards (at the top menu) that are available in this project.

Step- 2:

Find the Board>Configure>General> Filter> Edit Query to allow access to a specific user/group only. 

So they can see only this board if they fall into this query condition we set. 

Thanks, 

Srikanth Ganipisetty.