How do I copy all the comments to a new task?

[Niklas Zarnecke]

Hello,

I'm currently struggeling to copy the comments from an old task to a new one.
This is important for automated moving of task in our service management.

I would like to build an easy button for our service desk workers to move the task to another project, but all that is missing right now are the comments.

Is there any good way to copy the comments into the new created tasks?

Best Regards
Niklas

[Mark Segall · Accepted solution]

Hi @Niklas Zarnecke 

You could potentially do this with automation:

AUTOMATION 1: Create your Clone

This would be a simple automation rule to create the clone.  Main thing would be adding a link like clones or blocks so you have a point of reference to get back to the source issue for the comments later.

AUTOMATION 2: Copy Comments

• TRIGGER: Issue Created
• ACTION: Lookup Issue
  • issueIsClonedBy = {{issue}}
• BRANCH:  Advanced
  • {{lookupIssues.comments}}
  • ACTION: Add Comment

Here's an example of how this rule could look:

[Niklas Zarnecke]

Hi @Mark Segall

thanks for your answer! Some logical thing is missing for me right now.. the second automation isn't triggered right now.

This is the first rule:

And this is the second one:

I'm pretty new to the automation stuff.. I'm not getting why and how the second Automation is triggered.

Best Regards
Niklas

[Mark Segall]

Under Rule Details, you may need to check the box:

Check to allow other rule actions to trigger this rule. Only enable this if you need this rule to execute in response to another rule.

[Mark Segall]

Also looking at your screenshot, you're calling your variable for the advanced branch kommentare, but you copy/pasted my variable name.  So, in your add comment, you'll want to replace the references to varComment with kommentare

[Niklas Zarnecke]

Hey @Mark Segall

the automation is now triggered by creating a new issue. But there are no comments found. Here is what the audit log says:

It seems like he cannot find the issue.

Best Regards
Niklas

[Mark Segall]

Can you please share a screenshot of your lookup Issues action?

[Niklas Zarnecke]

Here is the screenshot:

[Mark Segall]

In your clone issue action on the first rule, did you add the "link Issue" field?  You'll need to make sure your cloned issue is linking to the trigger issue.  If not, you're creating the issue, but there is no link between it and the source issue.

[Niklas Zarnecke]

Thanks! Now it's working. You really helped me!

[Howell, Adrianna]

Your options appear to be more vast than mine; is this in the cloud instance or Data Center Version?

[Niklas Zarnecke]

Hi @Howell, Adrianna 

we are using the cloud instance.

Best Regards
Niklas

[Howell, Adrianna]

THank you Niklas.  I have been unable to resolve this using the Data Center Version as the capabilities are not the same, even for the Automation plug-in.

[Jimmy Catuara]

@Mark Segall I copied your automation verbatim, but for some reason it takes all of the comments on the original issue, combines them, and adds them all as one comment on the newly created issue. For clarity, I did not create Automation 1. I am manually cloning the issue and bringing over links so it has a way back to the source. Any ideas?

[Michal H.]

Hi,

this is good usefull idea but I need copy comments between two existing issues and then delete one issue. Just comments. Have you any idea for that? Thx.

Mike