How do I have multiple Kanban boards with their own distinct issues under one overall Jira project?

[Briony Lambert]

Myself and my team are trying to introduce Kanban boards to the way we manage our projects and we have just set-up a Jira project to manage this. We have 3-4 teams working on a variety of different projects (all non-software) and we are all new to Jira.

Under the one Jira project, we would like to create multiple Kanban boards relating to the different sub-projects. I have created the initial seven Kanban boards within the Jira project, but when I add an issue, it appears in all of the boards. We need the issues to remain only in certain boards, so having the option to select which Kanban board the issue applies to would be ideal. I have read about using filters to split/categorise issues(?) but as I'm very new to the software, I'm not sure how this is done and I've had no luck trying to find a solution to what I'm trying to achieve more specifically.

[Marco Brundel · Accepted solution]

Hi @Briony Lambert ,

In Jira you can search for issues via Filters-Advanced filters and save a filter.

With a Board of a company managed project you have the option in Board settings to choose a different filter.
So for the stated situation you create 7 filters that find the desired issues and you link a filter to the specific board.

Does this help you?

Regards, Marco

[Briony Lambert]

Hi @Marco Brundel 

I think this is what I need although I'm unsure how I create this (bit overwhelmed!) Am I correct in thinking I can create a filter as eg 'Sub project 1', then in the board settings for sub project 1 I add the saved filter as 'Sub project 1'?

Then how do the issues relate to this filter and know which board they belong to? I can't see a filter option within the issues.

[Marco Brundel]

Hi @Briony Lambert ,

I have assumed that the issues already have a specific field by which you can see which team/board they belong to.

A specific field can be a new custom field in which you offer the different teams as an option.
You can also optionally use Components if you are not already using them for another purpose in the project.

So if you create a filter on this specific field and you fill in this field in an issue, this issue will be found with the filter and shown on a board with this filter.

Regards, Marco

[Briony Lambert]

Hi @Marco Brundel

Thank you so much, that's worked through using components!

[Omar Ariss]

Hey @Marco Brundel and @Briony Lambert ,

I have added components but was wondering how can I have those components appear on each board with automation? I used basic JQL query to add each component for each board. 

3 boards under one project
Project 1
board A
board B
Board C

3 components
Component A
Component B
Component C

Is there a way for me to automate the components field when an issue is created so they appear in the correct board? Currently, I believe automation only lets you automate the project not each specific board?

project = "Board A" AND component = "Component A " ORDER BY Rank ASC

Thanks for the guidance and help.

[John Funk]

Hi Briony - Welcome to the Atlassian Community!

Cards that show up on boards depends on the filter associated with the board. So, you just create two different filters for the two boards to show what you want to see on each board. 

And then you can have a 3rd board if you like that shows all of the issues. 

[Paras Govindani]

Hi John - I have similar questions on top of the above query.  Suppose 1 Project have multiple kanban board so if I create the component for each board then each unassigned issues reported by user will automatically reflect in specific board associated with components ? or each unassigned each will appear in all boards in 1 project  ?

[John Funk]

Hi Paras - Welcome to the Atlassian Community!

Yes, it can certainly work that way. Whatever it is you want to see. 

[Paras Govindani]

Thanks for the prompt reply John !! I will try implementing and get back if any questions in future..