How to grant external acces to one single epic

[Jeroen Adriaans]

Hello, 

Jira Software projects 

Is it possible to grant acces to only a couple of our issues for a external developer?

I made a board with a special filter for this EPIC, now i want to grant him acces to see and work in only this board. 

I hope you guys can help me out. 

Yours sincerely,

Jeroen Adriaans

[Jeroen Adriaans]

@robiert

Thanks for your great help. But it's still not working, this is so complicated. 

I think i'm gonna call for someone to help me out. 

[robiert]

Yes @Jeroen Adriaans,

it can be quite complicated at a first sight, but keep calm, with enough time it is quite cool. If you need any other tip on this topic you can comment back here, for now I can share with you some articles.

Managing project permissions

Creating a permission scheme

Cheers,

Robiert

[robiert]

Hi @Jeroen Adriaans,

if you've set up the Epic and a Board, you can share the access to that board using the Filter Shares. How I would do it:

1. Grant the external dev with the required permissions to the project. 
2. Make a group and insert this user into the group (maybe you will have in the future more devs like this one)
3. Share the Board with that group and make sure the rest of your Boards are not shared with that group.

I hope this can help you. Let me know how it goes :)

Cheers,

Robiert 

[Jeroen Adriaans]

Hi @robiert,

How can I share a board with a special group? 

Thanks 

[robiert]

Hi @Jeroen Adriaans,

in the General Settings of a Board under Filter you can edit which group you are sharing the Board's filter with and can add/remove groups. 

[Jeroen Adriaans]

Hi @robiert,

Thank you very much for your fast replies.

Actually I can only see three groups when looking into the share option.. I do have 5 groups in my Jira system. 

I'm a bit stuck with this. Giving permissions and user rights is not the easiest thing to do in Jira. 

[robiert]

Hi @Jeroen Adriaans,

you're welcome. Let's go by parts.

Considering that you have created the special group:

Project Permissions

You can find this as follows:

1. Go to Project

2. Go to Project Settings (left-side menu with the cog icon)

3. Scroll down at the left-side menu and you will see Permissions 

4. Then you can edit Permissions. This topic is a little fun as there are a lot of permissions. There are some basic permissions you could grant for start working on the project:

• Browse Projects
• View Development Tools
• Assignable User
• Close Issues
• Create Issues
• Edit Issues
• Link Issues
• Modify Reporter
• Resolve Issues
• Transition Issues
• View Voters and Watchers
• Add Comments
• Edit Own Comments
• Create Attachments
• Delete Own Attachments
• (...)

You just grant the permissions you consider adequate.

Filter Shares

While sharing a filter you will get only the groups where you are a user, so, make sure that you are also inserted as user in the special group.

I hope this helps.

Cheers,

Robiert

[Jeroen Adriaans]

Hello @robiert,

Your last paragraph worked for me! I finally have an board with restricted rights for our external developers. Beautiful. 

But there's still one bug.. When they press all issues, they can see all of the issues from my company. 

Thanks in advance!

Jeroen 

[robiert]

Hi @Jeroen Adriaans,

you should make sure that the project where the special group is assigned to work have a unique Permission Scheme (as most of the projects in your Jira instance should have due to visibility issues).

If that project has a unique Permission Scheme and your board is already set, it should work.