How to track the 'Release Ready' and actual 'Release' of the stories in Jira effectively?

[Jisha Venugopal]

I am looking for some help in managing the project in Jira. We are doing 2 weeks sprint and the 'Definition of Done' in our Sprints are set as completing QA, UAT & Keep the stories 'release ready', and the release generally happens after one sprint. At present, only after the release, the stories are marked as 'Done' in Jira. As a result, the metrics (Velocity Chart, Sprint report etc.,) reflects the velocity only based on the 'Done' status. However, we want to plan the features for the upcoming sprint based on the 'Release Ready' capacity of the team. Since the sprint reports in Jira are generated based on the 'Done' status, we could not rely on those reports to plan the sprint based on that velocity. Hence I want to understand, is there a way to have two 'Done' statuses for the same story, First 'Done' will be as soon as the team completes QA & UAT and keep it release ready and the second will be on completing the Release. Or is there a better way to handle this? Open to suggestions on handling this scenario effectively.

[TC Wang]

Hi @Jisha Venugopal welcome to the community!

Perhaps you can have a "Release Ready" status and a "Released" status, both mapped to the Done column. This way, you can track the progress of your stories based on the "Release Ready" status, and mark them as "Released" when they're deployed. 

To do this, you can check out the following resources:
* https://community.atlassian.com/t5/Jira-Software-articles/New-Features-Additional-Done-Statuses-Map-Multiple-Statuses-per/ba-p/1638591
* https://community.atlassian.com/t5/Jira-Content-Archive-questions/Column-Done-with-2-statuses-is-it-possible/qaq-p/2146355

Hope the above helps!

[Jisha Venugopal]

Thank you @TC Wang for the swift response! I shall try this. Wondering if this would solve my problem completely, as I want this to be reflecting in the Velocity and Sprint Charts. As far as I know, these metrics considers only the 'Done' statuses to calculate velocity but which 'done' will be considered by default? Is there any configuration to be done to ensure that the right 'Done' is considered for calculating the velocity? Any clarity to this would be a great help. Thanks! 

[TC Wang]

Thanks @Jisha Venugopal For your follow-up question, I think if you map both "Release Ready" and "Released" to the Done column, they will both be counted as Done to calculate velocity. However, you can try to configure the Velocity and Sprint Charts to use a different status by editing the board filter query. For instance, use only the "Released" as the Done status: AND status = Released.

Let me know if any further questions!