Move Epic status triggered by a subtask

[Douglas Oliveira]

Hey everyone,

I'm using Jira software Cloud on an enterprise managed project. I have a structure of Epic -> Task -> Subtask.

I would like to create a rule so that when all tasks and subtasks are completed the Epic will be moved to completed as well.

Note: This rule must be triggered by a subtask, as the intention is not to manually modify the status of tasks and epics. They will be moved automatically upon changing the status of the subtask.

I currently have automations ready for all status changes triggered by subtasks except this one.

In short, I need:

Subtask moved to completed ->
Check if all subtasks are completed -> if so
Move task to completed ->
Check if all tasks are completed -> if so
Move Epic to Completed.

If this order is not followed, do not trigger the rule.

Has anyone done any automation of this type?

[John Funk · Accepted solution]

Hi Douglas,

I do that now with two different rules - one that marks the parent of the sub-task done when all sub-tasks are done. And then one that marks the Epic done when all children of the epic are done. Examples are shown below.

[Douglas Oliveira]

Hello @John Funk 

I did something very similar but I was forgetting to check the option of the rule made for the Epico to be activated by another rule. That's why it wasn't working.

Thanks for the answer.

[John Funk]

Glad you were able to get it working!

[Michel Neeser]

Hi @Douglas Oliveira

You should be able to do this with the following two automation rules from the automation library, which you can find by going to Project settings > Automation > Library:

[Douglas Oliveira]

Hi @Michel Neeser 

There is no such option in my library, but I managed to do it, in fact I had already created a rule but I had forgotten to check the option for the rule to be activated by another rule.

Thanks