Same resource in different projects

[Daniele Mannelli]

I have a developer who works in two different projects. He works 40h a week. In project A he works 32h and in project B 10h. How can I see that he is overbooked for two hours?

Thanks

Daniele 

[Deleted user · Accepted solution]

Hi @Daniele Mannelli,

If you are using Portfolio for Jira you would need to define how many hours the person spends on which Team / Project by filling in the weekly hours under the team-specific availability in their details panel. This gives you the most flexibility in planning and allows you to experiment with what-if scenarios.

Though PoJ only looks at planning, not actual data, therefore only the plan in PoJ would show this. 

To limit or easily view overbooked actual data you would need something similar to Tempo Timesheets. To limit how much time the user records against issues within a week period. 

Hope this helps

[Daniele Mannelli]

Hi @[deleted],

I have defined 40 hours for the user involved. However (see attached image) the problem is that the same resource work in two different projects. If I put him in two different teams, there is no overlap. So, I guess in Jira portfolio one resource cannot be part of two teams in order to have reliable results? 

In this case, how can I use the same team for two different projects? In the team, there is an option to select a board of a project. But my aim is to check if the resource is overbooked among all the projects.

Kr,
Daniele 

[Deleted user]

Hi @Daniele Mannelli,

You could create a Plan with the same team that utilises a Filter instead of a Board or Project, thus allowing you to pull all issues from multiple projects. 

[Daniele Mannelli]

I see, so in this case, I can see one sprint per project with the correct sum of the hours. However, it does not take into account the Sprints already created in the projects.  IN fact, it creates new sprints and it shows "how to distribute the tasks" . But my aim is to see just the current situation, with the sprints created by the projects managers. 

[Radosław (SoftwarePlant)]

Hi Daniele,

You might like to give our BigPicture a try. Please have a look at our Resources documentation here.

The plugin provides Resources module where you can see individuals or teams and see the overallocation colour coded in red.

Feel free to ask any questions about configuring and functionality of the plugin through our customer portal

I hope this information helped.

SoftwarePlant Team

[Krisztian Kovacs]

Hi @Daniele Mannelli,

How do you estimate him as a resource? Big Picture or some other add-on?

Depending on that, you can have an overview on what he is working on usually.

If you're not using any add-ons but perhaps worklog estimations, you can always create a filter for his issues and gather original estimation data on that.

Let me know what's happening and I might have other ideas and we'll see where that'll take us.

[Daniele Mannelli]

Hi @Krisztian Kovacs,
thanks for your answer
I created 2 tasks for a developer, respectively 2days and 3days in the "Time estimate".
Then I did the same thing in another project (2 tasks: 2 days and 3 days in the "Time estimate").
I put them respectively in two sprints during the same period.
Jira offers me new sprints, but I would like to see the resource overbooked during that time

Kr,

[Daniele Mannelli]

In fact, what I obtain it is something like the attached image