Workflow Validator Help: Prevent Transition to 'Completed' Based on Custom Field

[Samantha Isherwood]

Hi

I’m working on editing a Jira workflow and need help setting up some automation and validation rules. Here's the context and what we’ve tried so far:

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Current Setup:

• Custom dropdown field: Business Benefit
  Options: Safety, Volume, Cost 1, Cost 2, Other
  (Multiple selections allowed)

• Text/value fields:

  • Safety
  • Volume
  • Cost1
  • Cost2
  • Other

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What We’re Trying to Achieve:

1. Field Validation Rule
   If a value is selected in the Business Benefit dropdown (e.g., "Safety"), then the corresponding text/value field (e.g., "Safety") must be completed.
   This should apply to all selected options.

2. Workflow Transition Rule
   If Business Benefit is not completed and the corresponding text/value fields are not populated, the issue should not be allowed to transition to "Completed".
   Ideally, a pop-up message or error should appear explaining what’s missing.

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What We’ve Tried:

• Edited the workflow and tried multiple conditions and validators.
• However, either:
  • The "Transition to Completed" option disappears entirely, or
  • We get multiple transition options to move to Completed, which is confusing.

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Questions:

• What’s the best way to implement this logic? 
• How can we ensure the validation works dynamically for multiple selections?

Any guidance or examples would be greatly appreciated!

Thanks

[Marc - Devoteam]

HI @Samantha Isherwood 

Welcome to the community.

Can you provide screenshots of the work flow and the transition and its conditions(s).

This will help to see how you have implemented this and give community members the technical details next to your outline of the requirement you present here.

Use the Old Workflow editor to achieve this. (press the 3 dots and switch editor.)

https://support.atlassian.com/jira-cloud-administration/docs/configure-advanced-issue-workflows/ 

[Maciej Dudziak _Forgappify_]

Hi @Samantha Isherwood

From what I understand, you need a conditional validator. This isn’t possible out of the box in Jira. Your transition disappears because you’re probably trying to use Conditions, which hide transitions. On the other hand, classic validators can’t easily be combined with AND or OR logic — something that is possible with Jira expression–based validators provided by third-party apps.

Let me introduce you to the Ultimate Validator — a feature our team developed as part of the Workflow Building Blocks for Jira app. It was designed to simplify working with Jira Expressions, and we’ve recently added when/then connectors, which make these kinds of cases even easier to configure.

Disclaimer: I am from Forgappify, the vendor of the app.

Here’s how the UI could look for your scenario:

I hope it will help,

Cheers