Tempo Reporting Advice

[Chris McInnes]

Hi All,

I' m after some advice on the best way to setup reporting for a mix of data from Tempo and Jira.

What we want to do is set a date range (usually Quarterly) and quickly extract some simple reports that show Time Logged:

1. By JIRA Project
   Project Name | Sum of Time Spent | Sum of Estimate Hours | Calculate Variance +/-
   
   
2. By Tempo Account
   Account Name | Sum of Time Spent | Sum of Estimate Hours | Calculate Variance +/-
   
   
3. By Issue Type
   Issue Type | Sum of Time Spent
    
4. By User
   User Name | Hours Logged | Hours Available | % Utilisation
   This one gets tricky because the hours available doesn't come from JIRA/TEMPO - it comes from an External HR System  

What I also need to do is cut the different reports by JIRA Project Categories (which are linked/grouped to different company departments).

On the surface this doesn't sound like it should be too difficult but i'm struggling 

If I use the JIRA Search/JQL and export the data I only get the roll-up of Time Logged per issue, I don't get a breakdown if multiple users have contributed time to an issue (and the date range filter is by Issue Date not by WorkLog date).

If I use the Tempo GetWorkLog API to dump the XML Data into Excel I miss the JIRA Project Name, JIRA Project Category and a few other fields.

The Tempo Widgets are great for visualisations, but don't let you select date ranges.

The Tempo Timesheets Report seems to lack alot of the information i'm after as well.

Are there any suggestions on the best way to do (and automate) this - I don't want to have to get involved every quarter with each different department 

Even if I can get the data in a simple format into Excel I could build some Pivot Tables to generate the reports?

Any advice would be greatly appreciated!

Thanks

Chris

[Abhishek Kaushik]

Very valid and clear requirement. 

Waiting to hear response to this from community & vendor support team

[Alexander Eck]

Chris,

you are not able to add the issue due and resolved date to the excel export unless you add them as JIRA custom fields. 

I am not sure what you want to achieve with JIRA estimate fields. As there might be already logged work on the issue before the report date which will give you misleading information. The remaining estimates are show the number at the moment when you print the report.

Hope that helps. But you are welcome to come back to me at any time.

Thanks

[Chris McInnes]

Hi Alexander,

Thanks for the reply!

I've tried running the Timesheet Report export as you described above and it looks like its getting me about 80% there 

2 more questions for you...

1. Is there a way to get the Issue Due Date and Resolved Date in this report (so we can track % of jobs completed on time)
   
   
2. With the Issue Estimate, there are 2 fields. Original Estimate and Remaining Estimate.
   If I pull the data into Excel and create Pivot Tables around the data I'm struggling to see how I can get a summary of Total Work Logged (across multiple worklog entries) vs the Original Estimate.
   
   Assuming the Remaining Estimate is a cumulated Original Estimate - Worklog ?
   
   Do you have any suggestions for this? 

Thanks

Chris

[Alexander Eck]

Chris, thanks for your feedback. 

Can I assume that you use the JIRA server version of Tempo Timesheets?

You should be able to get your required information from the Timesheet section by switching to the report view, select the time period and export the report to excel.

Depending on the amount of users (and worklogs) in your instance you could run the report at once or in parts. The excel report includes all necessary fields besides the JIRA project category. The "hours available" is handled in Tempo by setting a workload and a holiday scheme so you will need to sync this information with your HR system.

Thanks

[Tate Forgey]

Hi Alexander, I appreciate your direct response to the original detailed request.  I don't have as detailed requirements and don't want to have to export data constantly or develop an excel solution, but we do use issue types.  Is there any way to group the native Tempo Timesheet reports by Issue Type?  Thanks!  (We also have JIRA Server.)

[Alexander Eck [Tempo]]

Tate,

a grouping option on issue types is not available in the native Tempo report engine. We have that feature on our radar but is not on our short term roadmap.

Thanks and regards

[Tate Forgey]

Thanks for the reply.  I think a lot of people would find some tweaking to the default options really useful.  Having report grouping options for Epic and Issue Type seems a lot more useful to me than fix version or worklog in the context of creating a summarized report.

[Daniel]

+1 on this suggestion.

I do not understand why theres no possibility to group by issue type. 

Please add this.

[Jenny Roller]

Hi, I totally agree and would also appreciate this option.