Eyeing Confluence and Confused : Why Workspaces But No Company Site For Trello?

[Nils Geylen]

Am looking into Confluence now and what surprised me is the hierarchy there.

Like, I'm with company ABC and it has three main divisions; A does products, B is for outreach (say, I'm in that one) and C is internal: office management, accounting, whatever.

Confluence has a top hierarchy where you'd have abc.atlassian.net and then there'd be Workspaces for A, B and C, right?

But it's not just that: abc.atlassian.net would have ABC admins managing A admins and B admins and C admins, who'd then each in turn manage members for their spaces. Or no?

I keep wondering though, why is that not the case (yet?) for Trello.

No doubt the answer is: historical reasons, legacy issues, different collaborative ethos etc. etc...

But what always puzzled me with Trello, is that workspace admins also have these apparently superadmin-like rights, such as billing and workspace settings.

Or: have I been missing the difference between workspace admins and board admins all these years?

I think I am missing something there, and would sure like some pointers!

In any case, our ABC in a haze of confusion no doubt, went for MS SharePoint, but I'm still thinking maybe I could convince them to move all of our B Division stuff into Confluence.

I mean, if A and C like living in SP, go ahead, but me, I just cannot deal with it.

Cheers, interested to hear what's maybe what here.

[Sakshi Verma · Accepted solution]

Hi Nils, Hope you are having a good day! 

To answer your questions about the integration of Trello and Confluence:

In Trello, you can use the Confluence Cloud Power-Up, and in the card description and comments, you can copy and paste the link to Confluence pages.

To do the vice versa, I have found these documents. You can go through this -
https://support.atlassian.com/confluence-cloud/docs/use-trello-and-confluence-together/

Regarding your question about the Confluence hierarchy and workspace, and how admins manage them — you can post about it separately under Confluence, and someone will provide insights on that.

Trello does not have sites; here, you can just have workspaces, and subscriptions are also tied to the workspaces.

Coming back to your other question about the difference between board admins and workspace admins: Under one workspace, you can have a number of boards, so board admins have privileges to manage things on the board level.

Board admins have the ability to add and remove users on the board level, change their permissions, and modify board settings. More information is here.

https://support.atlassian.com/trello/docs/changing-permissions-on-a-board/

Workspace admins have a different and broader set of capabilities than board admins. Think of it as having the ability to manage the entire workspace.

Example -

Can Invite and remove Workspace members ,Convert guests into Workspace members,Have Board control  and can view and join Workspace-visible and public boards (provided board settings allow self-join) ,Delete Workspace,Upgrade workspace ,billing ,Premium Workspace admins can manage who can create and delete Workspace boards at different visibility levels.

More details here:https://support.atlassian.com/trello/docs/workspace-admin-capabilities/

I hope this helps you, but if you meant something else, please let me know.

Thank you !!

[Nils Geylen]

Brilliant.

Love the idea of the Power-up and am already browsing the community there. Creating some Free plan spaces and pages; see where that takes me.

As for the board v workspace admins, that makes a lot more sense now. Tbh, after +10 years on Trello I had completely forgotten boards can have admins too and that'll now help a number of our more advanced multiboard guests.

Thank you!

[John Funk]

Hi Nils - This appears to be a question about Trello and not Confluence. Is that correct? Just want to make sure it gets routed to the right place. 

[Nils Geylen]

Yeah definitely Trello, but maybe it's not really a question as much as a "questioning" of how I could integrate the two. I didn't flag it as an 'article' because I have nothing to state here with any certainty, and I didn't put it Confluence because I'm not yet familiar with that at all.

If I had to rephrase the question it would be: say I'm going for Confluence, what to do with our Trello setup versus Confluence hierarchies, but I'm not anywhere near that that stage.

I guess the uncertainty comes from what I experience as a siloed discord between the two, and maybe people here have come up against something similar.

I know the community here is mostly a quick concrete issue/resolve kinda place but I think it fits. We'll see, thanks for checking.