What is the best way to collaborate on documents? Not all of us have a gmail.

[Michele Kelly]

We are a content company with multiple people working on documents virtually. We use Trello to manage our content calendar, but we are still emailing documents back and forth and it is a PAIN. We need a definitive place where multiple people can chatter and edit on a single document. Thanks!

[Iain Dooley · Accepted solution]

@Michele Kelly you can still use Google Docs, just share it so that anyone with the link can comment or edit, no sign in required:

https://support.google.com/docs/answer/2494822?co=GENIE.Platform%3DDesktop&hl=en

[Michele Kelly]

Hi @Iain Dooley,

I appreciate this. I've always loved Google everything because it's so user friendly. Thank you so much,

Michele

[LarryBrock · Accepted solution]

Hello @Michele Kelly!

The most obvious answer to me is to add Confluence as your document tool.  It has concurrent editing, a very friendly editor, supports many languages, etc.  The comments section below the page content is a great place to record ideas, feedback, approvals, discussions, decisions, etc.

If you're already using something like Google, I believe the Google document tool also has concurrent editing but no comments function.

Here's a link to a YouTube playlist of short Confluence videos to give you an idea of how the tool can help you.

Here's a link to the "Get Started" page which has lots of good info too:  https://confluence.atlassian.com/doc/get-started-777010817.html

Hope this helps,
~~Larry Brock

[Michele Kelly]

Thank you, @LarryBrock!! Funny, I just signed up for a free trial for Confluence. We are a small content and brand storytelling agency. I hope we are not too small for Confluence. It seems Enterprise-worthy. Again, many thanks.

[LarryBrock]

You're welcome @Michele Kelly.  The cloud version of Confluence should be simple enough to use for your agency and has the advantage of being a tool you can use regardless of how big you may grow.  Glad I could be of assistance!

[Kesha Thill]

@Michele Kelly I know I'm late to the party here but just came across this, and as a content marketer myself at Atlassian, I +1 @LarryBrock's comment! Our content team uses Confluence to draft all of our content and provide feedback through inline comments and page comments. We use a table at the top of the page to document publish date, focus keyword, author, reviewer, etc. and then draft the content below (provided a screenshot for an old post we did a few weeks ago).

In regards to team size, especially with cloud, it should still work for you!