GTD in Jira: How reminders help to keep everything under control

[#1]

The Getting Things Done (GTD) methodology, created by David Allen, helps individuals and teams organize their work and focus on what truly matters. The basic idea behind the approach is simple: free your mind from the need to remember urgent tasks and deadlines by placing them in a reliable system. Then, focus on executing tasks that are most important and priority in the present moment.

A checklist of key steps of the GTD methodology:

1. Capture – collect all tasks and ideas in one place.
2. Organize – categorize tasks into projects, deadlines, and priorities.
3. Execute – complete tasks based on context and priority.
4. Reflect – regularly review and update your to-do list.

How to apply the GTD approach in Jira?

Jira is an excellent tool for implementing GTD into your workflows. Here are a few examples:

✅Use projects and boards as contexts (e.g., “Team A,” “Personal Project”).

✅Break down large tasks into smaller, manageable steps using subtasks.

✅Assign labels and priorities to tasks to identify what needs to be done first.

✅Set deadlines and use filters to track tasks by their imminent due date.

Controlling delegated tasks: the key challenge of GTD in Jira

One of the biggest challenges in GTD is managing delegated tasks. Even when tasks in Jira have deadlines, they are often remembered at the last moment. What happens if a deadline is tomorrow and no one has started working on the task?

The solution: reminders. With our Reminder for Jira plugin, you can:

• Create reminders for tasks before they're completed to keep everything under control.
• Set recurring reminders to make sure you don’t lose track of important tasks.
• Set reminders for all child tasks at once, saving you time.
• View all your created reminders in the “My Reminders” section.

New Features:

To further improve task management in Jira, we have added two powerful new features:

• Standalone Reminders (To-Do List Mode) – now you can create reminders without linking them to a specific task. It allows you to keep a separate to-do list for quick notes and general reminders. And you can also receive reminders as custom mail notifications in Jira.
• Hotkey Support – boost productivity with keyboard shortcuts! Currently, you can press R to instantly open the reminder creation window, making the process even more seamless.

This not only reduces the risk of overdue tasks but also frees up time for more important things.

By integrating GTD elements into Jira, you can significantly boost team productivity. Reminders become an indispensable tool for managing tasks and minimizing the risk of missing deadlines. Start using Reminder for Jira now and feel the difference!