Jira Licensing Made Easy: Pay Only for What You Actually Use

[#1]

Do we really need to pay for every user, even if half of them don’t really log in everyday?

If you're a Jira admin managing Jira Data Center, you've likely run into this dilemma. Your user count doesn’t always match your license usage and yet, you're stuck paying for a higher user tier.

But what if there was a smarter way to manage licenses?

Introducing the new Floating License Feature of the miniOrange Automated User Management app! It is purpose-designed to help you cut down Jira licensing costs without compromising user access.

What is the Floating License Feature?

The Floating License feature allows you to dynamically assign and revoke Jira licenses based on real-time activity. 

It’s perfect for environments with:

• Budgetary constraints
• Infrequent, seasonal, or contract based users
• Hybrid or rotating teams

Here’s how it works:

Step 1: Create a Non-Licensed Group

Start by adding all important users (active or inactive) into a dedicated non-licensed group, like Group A. This group doesn’t consume any Jira licenses.

Step 2: Automatically Revoke Licenses for Inactive Users

A scheduler runs at regular intervals to check user activity. If a user from Group A hasn't logged into Jira for a defined number of days (say, 30 days), the app removes them from the licensed group  (e.g., jira-software-users).

Result? Their license becomes available for someone else to use.

Step 3: Auto-Restore Access When They Return

If that user logs in again in the future, the app detects the login and automatically reassigns the license, giving them immediate access.

No delays. No admin intervention. Zero friction.

Real-World Example: Save $36,000 Annually

Let’s say you have:

• 550 Jira users, but only 500 are active
• You’re on Jira Data Center, which offers licensing tiers like 500, 1000, 2000 users.

Without this app, you'd need to purchase the 1000-user license tier.

Here’s the cost breakdown:

User Tier	Commercial Price
1 – 500	USD 51,000
501 – 1000	USD 87,000

By implementing the Floating License automation feature, you can confidently buy the 500-user tier and let the app manage license allocation.

That’s a savings of USD 36,000/year for commercial users

Why Admins Love It ?

• Cost Efficiency: Stop overpaying for inactive users
• Zero Manual Effort: Fully automated license cleanup and allocation
• No Access Bottlenecks: Users get access the moment they need it
• Scales with You: Ideal for growing organizations or fluctuating teams

Final Thoughts

With the Floating License Feature, you only pay for the users who truly need Jira and the rest can float in and out without any roadblocks.

🔗 Try it now: Explore the Automated User Management on Atlassian Marketplace

📅 Need a demo? Schedule a call with our experts

Have questions or a similar scenario at your company? Drop a comment below, let’s chat about how this can work for you!

[Yoshiya Takabayashi]

Is it acceptable to apply this same SIAM approach to annually billed cloud services?
At some client sites, we issue licenses for external personnel, but their usage is infrequent, resulting in low license-utilization efficiency.

[abhishek_sharma03]

Does this work for Cloud ? @Mahima_miniOrange_SSO 

[Mahima_miniOrange_SSO]

Hi @abhishek_sharma03 

Yes, the app works for Cloud as well. We can discuss your requirements in more detail. Feel free to schedule a call anytime via my Calendly

Looking forward to our conversation!

[Mahima_miniOrange_SSO]

@Yoshiya Takabayashi 

We can hop on a call to better understand your specific requirements. With the app, I believe we can address this issue to some extent and improve efficiency.

Feel free to schedule a call anytime via my Calendly