Customer notifications Templates different between admins and customers

[Jamel Boustaoui]

Hi,

I have configured a template for the email notification with a specific design.

When a costumer open a ticket, this customer receive an email with the right template.

But the Service Desk team receives an email with a Jira design, and not the design configured in the project.

I don't understand why.

Screenshot attached :

temp1 : configuration on the project

temp2 : email design received by the IT Team

temp3 : email design received by the customer

Thank you !

Jamel

[Georges Moubarak]

Hi @Jamel Boustaoui,

In order for your agent to receive similar email notifications as your customers, they need to create their requests from the portal and not from Jira using the standard Create button.

[Jamel Boustaoui]

Hi Georges,

the problem is that when a ticket is opened by a customer, I want to IT Team to receive the same notification template, and not a different one.

Do you know if it's possible ?

Thank you both

[Georges Moubarak]

Hi @Jamel Boustaoui,

This is possible if you want to change the velocity templates of the email notifications. Note that this will change the templates for all projects and not just one.

All templates can be found under these directories:

1. jira-installation-directory\atlassian-jira\WEB-INF\classes\templates\email\subject
2. jira-installation-directory\atlassian-jira\WEB-INF\classes\templates\email\text
3. jira-installation-directory\atlassian-jira\WEB-INF\classes\templates\email\html

Where you need to change the needed vm template. After the change is done, you need to restart Jira. 

Don't forget to take backups prior to any change.

[Jamel Boustaoui]

sorry but I'm using the cloud version

[Georges Moubarak]

In this case @Jamel Boustaoui, try to use this add-on:

https://marketplace.atlassian.com/plugins/com.javahollic.jira.jemh-ui/cloud/overview

[Jamel Boustaoui]

OK, thank you for your advice. I will check that but it's a headache... and we have 250 users, so 400$ per month more :)

Thank you for your time, Georges

[Georges Moubarak]

No worries @Jamel Boustaoui, I would like also to suggest this add-on as it will provide in-app notifications for Jira and you don't have to worry about email notifications for agents :) . Currently it is only available for server but will soon be released for cloud and for sure it won't cost a lot.

https://marketplace.atlassian.com/plugins/com.infosysta.jira.in-app-and-desktop-notifications-for-jira/server/overview

[Jamel Boustaoui]

Thank you Georges

[Jack Brickey]

@Jamel Boustaoui, the Customer Notifications go to users defined as customers. The notifications received by users with application access (agents, admins) receive the standard notifications as defined under the “Notifications” settings. 

[Jamel Boustaoui]

ok thank you,

I don't find "notifications" settings for the agents