How do I automate a checkbox being checked which triggers an automation to deliver msgs in Slack?

[David Witcomb]

I've created a Technical Writing Kanban Board, with a requirement to add an automation - Technical Writers require notification via Slack and MatterMost (realise that I need the MM api and MM Git access) when a reviewer has checked the "Reviewed by" check box.

While I've set up some automations for alerting via Slack, I have not managed to discover how to set this request up in a simple way - by the automation triggering when the checkbox is checked by a reviewer - using the drop-down function.

Any input and help much appreciated. Thanks!

[Bill Sheboy · Accepted solution]

Hi @David Witcomb -- Welcome to the Atlassian Community!

I recommend breaking your use case down into pieces, build it up, and that will help determine if this is possible.  For example:

• How are you doing checkboxes: with a checkbox field, a drop-down, or an addon?  If with an addon, have you tested if an automation rule can detect the setting/clearing of the field?
• What do you want to happen if the checkbox is cleared?
• You note the other tool MatterMost.  Have you determined if there is a REST API that can be called from the automation rule?

If you can detect the field change in the rule, you should be able to create a rule, perhaps like this:

• trigger: field value changed (or if the field is not listed, issue updated plus using the changelog)
• condition: determine if your option is checked
• action: webrequest to call the REST API for your other tools.  Here is an example doing this for calling the Jira Cloud REST API.

Kind regards,
Bill

[David Witcomb]

Hey @Bill Sheboy Thanks for your quick response.

• Am using checkboxes with a drop down. - Ie. Reviewed by, then a list of roles; Technical Writer, Marketing Manager etc.
• I would say it is more when the checkbox is filled in, the automation trigger should begin. Thus, if there were four reviewers, four alerts would run.
• Looking at the MatterMost documentation, there appears to be a REST API but will need to Admin access to use it.

Will attempt to create the rule with your tips. Thanks for your input.

David.

[Bill Sheboy]

Sounds good, David.  If you have issues creating your rule, please post the rule and audit log images so the community can help.  Thanks!

[David Witcomb]

So far so good. Rule created and webhook works for Slack. 

Now to apply the Rest API for MatterMost :)