How do I archive a card that is associated with an item in the checklist of another card when deleti

[asckvas]

Hello everyone. I haven't been able to do automation for some time, which, when deleting an item from the trigger card checklist, would archive the card associated with this particular item. It is unclear which automation variable to use, I tried the options with {cardname} and {foundcardname}. Can anyone help? I would be very grateful!

[Hannah Humbert - Simpla Workflows · Accepted solution]

Hi @asckvas ! Try: 

when an item is removed from a checklist, find a card with link "{checklistitemname}", and archive the card

[asckvas]

Thank you very much! Turn out.

[Hannah Humbert - Simpla Workflows]

You're very welcome 😊

[Mary from Planyway]

Hi @asckvas 

It's Mary from Planyway

Unfortunately, as of my last update, Butler doesn't directly support an action that triggers on the deletion of a checklist item to then archive a related card. However, you can work around this limitation with a creative setup.

Here’s a general approach you might consider:

1. Labeling System: Use labels to link checklist items with specific cards. For example, if you have a card that should be archived when a particular checklist item is deleted, you could add a unique label to both the card and the checklist item's description.

2. Checklist Change Trigger: Set up a Butler rule that triggers on any change to the checklist.

3. Search for Label in Checklist: The rule should include a condition to search the checklist for the unique label.

4. Archive Card with Matching Label: If the label is found (indicating the checklist item was deleted), then trigger an action to archive the card with the matching label.

Here’s an example of what the Butler command might look like:

• Trigger: When a checklist is changed on a card,
• Condition: Look for a specific label or identifier in the checklist item descriptions.
• Action: If found, archive the card with the matching label.