Best Practice for managing Desktops with their accessories called Keyboard, Monitor, Mouse

[PK]

Hello Community!

We want to manage Desktops with their accessories called Keyboard, Monitor, Mouse, so wanted to know the best practices to implement in Jira asset management.

We were going to manage Keyboard, mouse and monitor over JSM, how to make relation between Parent and child, best practice will help us.

[Ashok Shembde]

Hi @PK ,

To effectively manage desktops and their accessories (Keyboard, Monitor, Mouse) in Jira Asset Management (JSM), you can implement a Parent-Child relationship between these assets. Here are some best practices for setting it up:

1. Define Object Types for Assets

• Create separate Object Types in Assets for Desktop, Keyboard, Monitor, and Mouse. Each type can represent a category with its own attributes (e.g., Serial Number, Model, Manufacturer).

2. Set Parent-Child Relationships

• Use object attributes in Jira Assets to link accessories to their parent desktops.
• For example, add a Parent Attribute to Keyboard, Monitor, and Mouse objects, which references the desktop they are linked to. You can do this by creating a custom field in these object types that references the Desktop Object Type.

3. Use Asset Schemes and Object Schemas

• Organize your assets using Object Schemas for easy management.
• Under the schema, create Object Types like Desktop, Keyboard, Monitor, Mouse, and link them by using reference attributes (e.g., each keyboard, monitor, and mouse has a reference to a desktop).

4. Tracking the Lifecycle of Assets

• Use JSM automation to automatically track and update the lifecycle of both the parent (desktop) and child assets (keyboard, mouse, etc.) when changes are made.
• For instance, if a desktop is decommissioned, the associated child objects can be automatically updated or flagged for review.

5. Visualize Relationships

• Utilize the graph view in Jira Assets to visualize how assets are connected. This will help you see how each desktop links to its accessories and provide a visual overview of the relationships.

6. Use Issue Types for Asset Requests

• Create a Request Type specifically for accessories or desktop-related issues.
• If a desktop needs to be serviced, use the asset field to bring all associated assets (keyboard, monitor, etc.) into the ticket.

By following these practices, you’ll have an efficient, scalable system for managing desktops and their related accessories, keeping track of asset relationships and statuses within Jira Asset Management.

[Emily _ DevSamurai]

Hi @PK 

There are some approaches I can suggest, based on your use case, as follows:

1. With the Assets feature in Jira Service Management:

• You can first define your Asset Object Types and Schemas by creating a separate schema (like “IT Assets” or “Hardware”) in your JSM Assets. Then, define object types within the schema:
  • Desktop (Parent)
  • Keyboard (Child)
  • Monitor (Child)
  • Mouse (Child)
• For each object type, set up necessary attributes that capture important information. For example:
  • Desktop: Asset Tag, Model, Serial Number, Location, User, etc.
  • Keyboard, Monitor, Mouse: Serial Number, Model, Associated Desktop, etc.
• Use attribute types such as Text, Number, Status, and Object for relating other object types.
• Use the Object attribute type to establish relationships between the Desktop (Parent) and its accessories (Children).
• In the Keyboard, Monitor, and Mouse object types, add an attribute like “Associated Desktop” with a type “Object” referencing the Desktop object type. This creates a link from the child to the parent.
• Here is the Best Practice and Tips for Assets: Asset and configuration management best practices and tips.

2. With the AssetIT app:

AssetIT is an IT asset management plugin for Jira, which can also solve your use case with:

• Add Desktops to the Assets group.
• Add Keyboard, Monitor, and Mouse to the Accessories group.
• Assign Keyboard, Monitor, Mouse to the Desktops. (In AssetIT, Assets play as a central role, which can be connected with other assets, accessories, licenses, consumables, components, etc.). 
• Integrate Assets/Accessories to Jira projects to manage from there.
• Related document: AssetIT Case Study for IT Industry.

I hope this will help. Let me know if you have any questions :).

[Ahmad Mughal]

To manage desktops and accessories in Jira Asset Management (JSM):

1. Use Parent-Child Relationships:

   • Set Desktop as the parent asset.
   • Link Keyboard, Monitor, Mouse as child assets using the "References" or "Relates to" field.

2. Create Asset Schemas:

   • Define asset types for Desktop, Keyboard, Monitor, and Mouse for better tracking and relationships.