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Is it possible to make automations on workspace basis instead of user basis?

William Haagensen Knudsen
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June 26, 2025

We copy the same board every month and each of us have made different automations. Sometimes some of us aren't here, so if some forget to share, it could be a problem.

 

I have seen other people talk about making an automation user that people can use to create automations, but there has to be a smarter option than to pay for yet another license just to have automations gathered in one place

 

SORRY GUYS THOUGHT I WAS ON TRELLO COMMUNITY

 

2 answers

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Evgenii
Community Champion
June 26, 2025

Hi, @William Haagensen Knudsen 

Welcome to Atlassian Community!

Not sure that I understood context about copying boards correctly. Usually there is one/few board, and only filters are changed (if required).

About automation user:
Creating a new service user for automations is an optional step. Many people do it if they prefer not to use the built-in "Automation for Jira" user, due to some limitations of built-in user.

In your case, you can safely use the default built-in user, which already has access to the entire instance by default.

Screenshot_47.png

0 votes
Marc - Devoteam
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June 26, 2025

HI @William Haagensen Knudsen 

Welcome to the community.

Why are you coping a board every month?

A board is based on a filter, can you explain what the need is to cpouy a board every month?

Only users with the role administrator on the project can create automations, why does anyone have this permission (this is what I read from your question)

Can you provide some more context and screenshots?

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