How can I update many assets at once?

[Antonia]

Hello, I have several objects with assets in them. Now I have built a rule, but it only becomes active when an asset is updated. How can I update all my affected assets at once without going into each one individually?

[Marc - Devoteam]

HI @Antonia 

Are all assets having a combined identifier or do the use the same reference?

Based on aql branch we should be able to update multiple assets

Whenever you ask for help with an Automation Rule it will help us to help you if you provide:

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Via schema import this can also be done.

[Antonia]

I have several different automations. It is only important to know that they are running when an asset is updated. That's why I'm not going to post any screenshots of my 10 automations here.
For example, if there is an “N0” in the “Name” field, a “Device” must be entered in the “Tag” field.
The tag field is therefore new and must now be filled.

How do I update all assets so that the rules are triggered? The automations do work, but you just have to update the assets.

[Marc - Devoteam]

Hi @Antonia 

Give me the outline, what is your action that needs to trigger the asset update?

Are you updating a field in an issue or are you updating an asset?

A rule triggers based if an action taken is the trigger, the rule then executes.

You can enable a checkbox in the rule settings that the rule can be triggered by another rule

[Antonia]

Hi @Marc - Devoteam

thank you for your quick response.

The action is simple: when an asset is updated (anywhere), the system looks at what is in field A and then writes something specific in field B. The asset simply has to update itself. I'm not talking about the issues here, just the assets. I'm looking for something like a bulk update. So the Trigger is: "When: Object updated"

[Marc - Devoteam]

Hi @Antonia 

The object update trigger is based on a schema chosen.

Then you need to specify which attribute or attributes need to be updated.

What doc you mean with all affected assets?

If you update a single object then the rule triggers and starts and updates an objects attributes based on the given update.

If you want to go over multiple assets that need to have the same update, you need to branch in the rule.

Provide one rule as example and what you want it to do and what it's doing now

[Antonia]

There are 2 object schemas that are affected. There are trees in these object schemas. One tree is affected per object schema. As a rule, I have said which attributes are affected. Several fields are affected.
Example:
If the name in the “Device” field begins with “N0”, then enter “Device” in the tag field.
or
If there is a job title in the “Job Title” field, then enter “Person” in the “Tag” field.
We have these rules to better filter our assets.

But we have written these rules retrospectively, which means that we have to update all assets with these fields so that the rule is activated and the fields are filled.
So how do I update all objects so that these rules are activated, the objects simply all have to be updated. As I said before I am looking for a bulk update.

[Marc - Devoteam]

Hi @Antonia 

You can tell me the same example, but where and what is the Device field and tag field, are theses attributes on an assets object?

I suspect they are.

You can bulk update object attributes in an assets scheme.

I just don't know how the automation will act on this action.

https://support.atlassian.com/jira/kb/how-to-bulk-update-assets-select-type-attribute-values-in-assets/ 

[Antonia]

Yes, they are attributes on an assets object. I have also seen this page. But I don't have this bulk function. Which view is it in? Do I have to go into my object for this? I have 2 times three dots there, but there is nothing about bulk anywhere

[Antonia]

Hi, I found the 3 dots with the Bulk action, but it doesnt work. I added a new field and I told the BulkAction that something should be written in the field, but apparently that doesn't count as an update

Edit: I think it works now, it was just loading a bit longer than usual. And it doesnt look like the website u sent me, but thanks!!

[Marc - Devoteam]

Hi @Antonia 

Does it show as an update in the object activity?

Then the rule should trigger.

Asset rules can take some time to trigger.

You can raise an issue at Atlassian for this.

I also asked other community members and people in the Atlassian world.

Their reply: "You have to create an automation that does it. Basically iterate through JQL results in a branch of the automation."

[Antonia]

Hi  @Marc - Devoteam

thank you very much, I think it works now. It was loading a bit longer than usual. Also I dont know where I can see the object acitivity