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JSM Automation for a ticket created on Customer Portal

Shawn Yarnold March 19, 2025

We have 2 ways a user can submit a ticket to JSM - either through email or Customer portal. We have 2 request types for our IT Helpdesk team - IT Help-Incident or IT Help - Questions.  I am using the request form that is associated to the request type (IT Help - Incident)   on the Customer portal but when user submit via the portal the automation is not working.

IT Helpdesk automation.png

2 answers

0 votes
Philipp Sendek
Contributor
March 19, 2025

Hi Shawn,

I personally haven't had the issue that an Automation didn't fire despite all criteria being filled. When you say it's not working, does it simply not trigger or is it triggered but not doing anything?
Maybe noteworthy that there were ongoing technical issues also affecting Automation rules yesterday and (parts) of today. (see https://jira-software.status.atlassian.com/ and search for Automations)

If it triggers but is not doing what it should:
You are filtering for both the Request Type and the Priority in your Else-if. Can you confirm that the created ticket has the correct priority in order to proceed in the Automation?

Apart from that, I always recommend using a "Log action" action to print out smart values during runtime of the Automation that I can check after the rule ran and confirm that they have the value that I expected them to have.
In your case you could add a "Log action" action before your Else-If statement and print {{issue.priority}} to make sure the Priority of the ticket is what you expect. However, for a simple field like Priority, you can also just check the Priority of the ticket itself - it's more valuable in situations where the values aren't easily accessible or change over the course of an Automation.

I hope this helps!

Greetings
Philipp

Shawn Yarnold March 24, 2025

Thanks for the reply - we did eventually figure it out.  Appreciate your time!

Philipp Sendek
Community Champion
March 24, 2025

Hi @Shawn Yarnold ,

out of curiosity (and in case someone else finds this question facing the same issue), would you like to share the reason?

Greetings
Philipp

0 votes
John Funk
Community Champion
March 19, 2025

Hi Shawn, 

So, what is not working? And can you share a screenshot of the Audit log for the rule when it runs and doesn't work?

 

Shawn Yarnold March 24, 2025

HI John - we eventually figured it out.  Thanks for your response.

Like John Funk likes this
John Funk
Community Champion
March 24, 2025

Glad to hear! What did you end up doing?

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