Multiple Workflow statues visible when they should not be

[Mihir Ruparelia]

Hello, 

Hoping someone can help here. 

We have a Jira board which has levels of approval set up, as its for Finance requests. 

User A will send in a cost req, it goes to their manager for approval- Status Requested-Approved. 

Once the manager has moved it to Approved it goes into Finance Approval. This queue is monitored by 2 people. 

The trigger for where the request goes next is based on a custom field and the status should be very specific. 

In the past week I have found regardless of the custom field, all statuses are visible causing some confusion.

The workflow a condition that only users in a specific group can see the status, and after some testing this is causing the issue. I wondered if there is another way around it.

To put the whole thing in context, only 2 people should have the ability to move tickets to the next stage which are Finance action (based on 2 custom field values) and 2nd Approval (based on 2 different custom field values). 

Hope all of this makes any sense. 

[Nic Brough -Adaptavist- · Accepted solution]

This sounds like your conditions are not working, or there are alternate routes through the workflow.

Could you do a couple of things for us?  Find an issue that is showing this problem, and

1) Nip into the workflow diagram and give us a screenshot of it

2) Go to the project settings and find the workflow the issue type is using.  Can you show us what the conditions on a transition that should not be showing are?

[Mihir Ruparelia]

@Nic Brough -Adaptavist- thank you for your reply. 

These are the conditions the same in both workflow statuses so only users in the group Pre-Approval should see the Finance Action step but only if the custom field equals any of the two categories. 

The 2nd condition below is the same but the value categories are different.

What I am seeing now is anyone in the group can see both sets of status options regardless of the value category set. 

Hope that makes sense. 

[Nic Brough -Adaptavist-]

Yes, it does, I think you've misunderstood how conditions work, and I'm not sure if your logic is flawed as a result!

Both your screenshots have the same problems, and there's three potential problems compounded.

Your first screenshot says (I'm shortening this a bit)

• Any of the conditions
  • The field EVC will have to be equal to "£2500 to £5000", compared as a string
  • The field EVC will have to be equal to "Up to £2500", compared as a string
  • Only users in the group Pre-Approval

Problems

Is EVC a drop-down field?  With options of  "£2500 to £5000" and "Up to £2500", with those exact names? 

Which condition are you using for this comparison?  Is it "value field"?

And probably the main one - the "any" at the top means "or".  You're saying "let this happen if EVC = "£2500 to £5000" OR EVC = "Up to £2500" OR the user is in Pre-Approval group".  I suspect you want to swap that to "and", and try again.